Four Group ยท 2 days ago
Office Manager
Herndon, VA
Full-time
Hybrid
Entry Level
$50K/yr - $70K/yr
1+ years expFour Inc. is a public sector technology provider specializing in software solutions for government agencies. They are seeking an organized and friendly Office Manager to ensure smooth daily operations, manage front-desk coverage, and provide administrative support for the executive team.
EnergyManufacturingMedicalWholesale
Responsibilities
Serve as the first point of contact for employees, guests, vendors, and callers
Greet visitors, manage the reception desk, and maintain a professional, friendly in-office presence during business hours. Ensure all visitors follow our protocols for signing in and signing out of the building
Coordinate incoming and outgoing mail, packages, and deliveries; distribute items promptly
Manage a shared email inbox, directing messages to the appropriate internal departments and liaising with external parties as needed
Maintain a clean, organized, and well-stocked office - including conference rooms, common areas, and the office kitchen
Manage office supply inventory and proactively place orders as needed
Oversee catering for team lunches, meetings, and events
Prepare meeting rooms, ensure technology is functioning, and reset spaces after use
Schedule meetings, coordinate calendars, and arrange logistics for executive leaders. Proactively manage scheduling conflicts and communicate with all parties when meetings need to be adjusted or canceled to minimize disruption to the business
Prepare and polish presentation decks and meeting materials for executives
Assist with document formatting, filing, shredding, correspondence, and other administrative tasks
Plan and execute office events, including celebrations, team gatherings, and special recognition moments
Draft and send office-wide communications about closures, events, and announcements
Support new hire onboarding by preparing workspace setups and welcome materials, updating new hire data in our systems, and scheduling onboarding training sessions
Support special projects as needed
Other duties as assigned
Qualification
Required
1-3 years of office administration, office management, reception, or similar experience, including internships
Demonstrates a go-getter mindset with entrepreneurial experience or initiative
Strong written and verbal communication skills, including a polished and professional presence
Excellent interpersonal and relationship management abilities
A proactive, self-motivated mindset with a strong desire to continuously learn and grow
High attention to detail, excellent follow-through, and a service-oriented mindset
Excellent time management and punctuality
Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
Ability to work independently and take initiative, anticipating needs and solving problems before they arise
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Comfortable with digital collaboration tools (e.g., Teams, SharePoint, OneDrive, Zoom)
Comfortable with technology generally, including using common office hardware (printers, scanners, etc.)
Reliability, discretion, and sound judgment when handling confidential information
Comfortable working onsite and supporting an in-person office environment
A can-do attitude and commitment to creating a positive employee and visitor experience
Preferred
Bachelor's degree in Business, Communication, or a related field preferred
Company
Four Group
Four Group manufacturers and distributes steel, energy, and medical products.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase