Baylor Scott & White Health ยท 21 hours ago
Office Coordinator 2 - BMT and Oncology
Dallas, TX
Full-time
Onsite
Entry Level
1+ years expBaylor Scott & White Health is a leading healthcare organization, and they are seeking an Office Coordinator to provide administrative and clerical support to departments specializing in BMT and Oncology. The role involves managing office operations, supporting multiple departments, and ensuring regulatory compliance while delivering excellent customer service.
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Responsibilities
Provides comprehensive administrative support to multiple departments within BMT Administration, including Data Management, Donor Search, Financial Clearance, Quality Management, Oncology Accreditations, and Cancer Registry
Serves as reliable backup coverage for BMT Administration C-suite executives
Assists in managing external audits and inspections, including preparation, and logistics for both onsite and virtual formats
Performs regular and ad hoc audits as assigned
Maintains in-depth knowledge of BMT Program operations
Facilitates meetings by developing agendas and presentations, confirming attendance, and producing detailed meeting notes
Assists in managing document control processes for the BMT Program, ensuring accuracy, accessibility, and regulatory compliance
Handles travel arrangements, including preparing quotes, submitting registrations, booking airfare and hotels, processing reimbursement requests, and submitting mileage reports
Organizes meeting logistics by sending invitations, configuring virtual platforms (Webex, Teams, Zoom) and conference phones, reserving rooms, and coordinating catering
Processes financial transactions by creating and submitting check requests, tracking payments to completion, maintaining accounts payable binders for various cost centers and vendors, and monitoring monthly office supplies and other expenses across the fiscal year
Is responsible for the Office operations of a department
May coordinate workload distribution among Clerical Staff, and conduct training programs to keep staff abreast of current regulatory requirements and accreditation of programs
May assist in developing policies, procedures and objectives to maximize workflow and ensure accuracy of records, reports, and letters
Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner
Determines and takes appropriate action as required
Greets visitors, guests and patients promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department
Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies
Accurately and rapidly prepares a variety of routine communications, reports, forms and correspondence
Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
Promptly opens, routes and distributes incoming and outgoing materials in a timely manner
Monitors supply levels and orders accordingly; receives, stores and distributes supplies
Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.)
Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures
Qualification
Required
H.S. Diploma/GED Equivalent
1 Year of Experience
Knowledge of office procedures
Able to provide consistently excellent customer service with empathy, patience and confidence
Able to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments
Interpersonal skills to interact with a wide-range of constituencies
Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records
Able to communicate thoughts clearly; both verbally and in writing
Must be able to read, write and follow instructions and flow chart protocols
Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues
Able to work carefully, with a high attention to detail
General computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email
Benefits
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1
Company
Baylor Scott & White Health
Baylor Scott & White Health is a non-profit health care system that research about the outpatient, and emergency treatment services.
10001+ employees
H1B Sponsorship
Baylor Scott & White Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (9)
2023 (6)
2022 (5)
2021 (4)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
J
Jennifer Mitzner
Executive Vice President & CFO
Recent News
2025-12-09
Company data provided by crunchbase