Iowa Judicial Branch ยท 10 hours ago
Office Assistant II
Conrad, MT
Part-time
Onsite
New Grad, Entry Level
$18.92/hr - $18.92/hrThe Iowa Judicial Branch is seeking an Office Assistant II to perform clerical work involving receptionist duties, data entry, and document preparation. The role includes handling various office support duties and requires the exercise of some judgment in completing tasks accurately and timely.
Judiciary
Responsibilities
Performs receptionist duties; receives and provides information in person and by telephone, mail or email; greets and directs or refers visitors and callers; checks in visitors; takes messages; obtains information from sources; schedules appointments; explains policies and procedures; refers more complex or sensitive inquires to the supervisor or an appropriate official
Collects, organizes, verifies and enters a variety of data; researches and cross-references information; may monitor status of youth/cases if in a Youth Court
Indexes and files correspondence, reports, records, and other materials according to predetermined classifications; sets up, updates and closes/seals destroys files; searches for, gathers and verifies information; maintains manual and electronic filing systems; maintains statistical database; prepares, processes, maintains and distributes various logs, lists, records, reports, and files; prepares documents for microfilming or scanning
Prepares a variety of date-sensitive forms, records, correspondence, court documents, claims for payment, notices and reports from notes, rough draft, dictation, transcription, or other legal documents; proofreads documents and makes revisions; handles confidential information
Schedules appointments and meetings; maintains calendars; compiles, prepares, and distributes necessary agendas and materials; attends meetings; takes minutes during meetings; prepares and distributes minutes; may make travel arrangements
Receives, receipts and records payments; prepares and verifies deposits; balances and maintains account records; prepares and records disbursements; sends payment reminder notices; compiles information and may assist in determining amounts owed
Sorts and distributes mail; assembles and distributes mailings; uses postage machine; makes copies; sends faxes; orders and maintains stock of forms and office supplies; may pick up and deliver documents
Supervises urinalysis tests; performs quick test of sample; processes urinalysis samples to be tested
Prioritizes own work based on deadliness or other guidelines; makes recommendations and assists in implementing improvements in office policies and procedures; updates and maintains office, policy and procedure manuals and directories
May process inter-library loan requests; searches for and receives requested materials; loads, edits, and formats documents on webpage; processes invoices
May schedule and monitor community service; records and reports hours
May notarize signatures
Qualification
Required
Resume - Please include dates of employment and your supervisor's name/phone number for each position
Cover Letter
Three Professional References
Graduation from an approved high school or vocational school supplemented by completion of approved college-level course work in secretarial sciences, business or a related field, or graduation from an approved high school or vocational school and office support or clerical experience
Benefits
Work/life balance
Family friendly policies
Dedicated and caring colleagues
Health coverage
Retirement plans
Paid vacation, sick leave, and Holidays (combination of up to 38 per year)
Opportunities and room for professional growth
Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF
Company
Iowa Judicial Branch
The Iowa Judicial Branch dedicates itself to providing independent and accessible forums for the fair and prompt resolution of disputes, administering justice under law equally to all persons.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Casie Anderson
Human Resources Business Partner
Gary Niles
Chief Juvenile Court Officer
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