DePelchin Children's Center · 1 week ago
External Affairs Coordinator
Houston, TX
Full-time
Onsite
Mid Level
3+ years expDePelchin Children's Center is seeking an External Affairs Coordinator to provide essential administrative, logistical, and event coordination support to the Advocacy & External Affairs Department. The Coordinator will ensure that advocacy initiatives and community engagements are well-organized and effectively executed, supporting the Director and the broader team in various operational tasks.
AdviceChild CareHealth CareParenting
Responsibilities
Provide administrative and logistical support to the Director of Advocacy and External Affairs and the broader Advocacy and External Affairs team
Coordinate calendars, meetings, and travel arrangements; prepare agendas, meeting materials, and follow-up notes
Maintain organized records, files, contact lists, and databases related to advocacy, media, and stakeholder engagement
Track deadlines, deliverables, action items, and correspondence to ensure timely completion of departmental priorities
Assist with budget tracking, invoice processing, expense reports, and purchasing requests in accordance with organizational policies
Prepare routine correspondence, reports, spreadsheets, and presentations and agendas
Assist with event planning and logistics for meetings, briefings, trainings, and community or legislative events
Process invoices, expense reports, and basic purchasing requests in accordance with organizational procedures
Perform other administrative duties as assigned to support the smooth operation of the department
Coordinate logistics for advocacy events, community meetings, briefings, trainings, and convenings
Manage event timelines, invitations, RSVPs, and materials
Coordinate with internal staff, partners, and vendors to support event needs
Assist with on-site or virtual event execution as needed
Support project tracking and basic reporting for advocacy and community engagement activities
Assist with procurement, reimbursements, and expense tracking related to events and department needs
Ensure materials and resources are prepared and distributed in advance of meetings and events
Work closely with the Sr. Manager Community Development to support community engagement activities
Coordinate with the External Affairs Communications Specialist to ensure materials are accurate, timely, and available for events
Serve as a reliable point of contact for internal coordination and logistical questions
Identify opportunities to improve administrative systems, templates, and workflows
Support consistent documentation and process development within the department
Qualification
Required
Bachelor's degree required. Experience in administrative support or event coordination may be considered in lieu of formal education
Three (3) years' experience in administrative support, event coordination, or office management
Strong organizational skills with exceptional attention to detail
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Clear, effective written and verbal communication skills
Must have reliable personal transportation, valid Texas Driver License and current Auto Insurance
Company
DePelchin Children's Center
OUR VISION We envision a world in which every child is safe and healthy.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Houston Methodist Hospital
2022-06-02Grant
Leadership Team
Luke Blankenship
Senior Vice President, Human Resources and Compliance
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