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NEOGOV · 7 hours ago

Administrative Technician - Police

Gahanna, OH

Full-time

Onsite

Mid Level

$53K/yr - $77K/yr

3+ years exp

NEOGOV is a company that provides solutions for public sector organizations. They are seeking an Administrative Technician to work in the Gahanna Division of Police, providing logistical support and performing complex administrative tasks. The role involves managing supplies, equipment, and the vehicle fleet while ensuring compliance with established procedures.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Determines supply, equipment, services, and material needs for the Division of Police. Identifies supply and service vendors from available commercial sources and those providers available through cooperative purchasing contracts with the State and other governmental entities

Works within established Division and Department of Finance operating procedures, obtains purchase orders, places and tracks orders, accepts deliveries, stocks supply, distributes equipment, monitors stock and consumable items, reviews invoices and balances against items received, backordered and ensures accuracy in terms of pricing

Responsible for the oversight of the Division's vehicle fleet and equipment. Performs triage of reported problems, identifies needed repairs, coordinates between the City's Fleet Facility and external vendors for repairs; shuttles vehicles and equipment to service and repair centers; coordinates vendor services and support

Responsible for maintenance, organization, documentation, and logs of police equipment, such as speed measuring devices, body cameras, portable, mobile, and fixed-base radios and corresponding accessories, in-vehicle cameras, uniforms, body armor and other ballistic equipment, individual and unit-issued equipment, weapons systems, personal protective equipment (PPE) and other Division maintained equipment/accessories

At the direction of the training sergeant orders, stocks, inventories, and maintains ammunition and specialty munitions supplies, training materials, targets, spare parts, sighting systems and other weapons systems accessories maintained by the Division. Coordinates and tracks repairs as necessary

Manages the Divisions Radio Communications system and its assets to include all needed service, repairs, annual alignment, encryption, and warranty work as coordinated through external vendors. Manages the Division’s radio subscriber inventory through the State of Ohio’s MARCS Office. Activates, deactivates, and transfers radio system identification numbers, monitors quarterly billing for accuracy, reports subscriber-level problems to the appropriate vendor or the MARCS Office for troubleshooting and resolution. Identifies system failures by inspections of the equipment and takes steps to rectify failures as soon as possible

Provides input during the formulation of the Division’s annual budget regarding equipment needs, lifecycle management of Division assets/equipment, warranty expirations and other issues that require budget planning or will have a budgetary impact

Conducts weekly jail inspections and maintains the jail facility to established standards; identifies problems and deficiencies; conducts inspections as required by law and coordinates with outside entities, manages and maintains records. Manages and maintains all sanitary, evidence collection, and other supplies for the operation of the holding facility

Continuously analyzes and assesses workflows to improve procedures, processes, and deliverables for the department

Monitors overall police facility conditions and promptly reports deficiencies, needed repairs and/or services to the Department of Public Service or external vendor for remedy or repair

Identify vendors or sources of supplies. Ensures all supply storage areas are organized and inventoried

Inspects goods received for proper quantity and quality; resolves discrepancies with vendors

Coordinate the availability and delivery of logistical needs during special events

Manages, coordinates, orders needed supplies and takes care of all logistics for special events involving the Division of Police

Responsible for maintaining fleet washes and detailing for all assigned units in the division for operational use, special events and City festivals

Ensures uniform requests follow established division policies

Completes projects and all other tasks as assigned by supervisor; research records and files; provides requested information on technical or complex issues

May serve as back up for other civilian positions. Performs other related duties as assigned

Qualification

Logistical supportLEADS certificationProject managementMicrosoft Office SuiteRecord keepingMechanical understandingCommunication skillsProblem-solvingOrganizational skills

Required

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the position

Associate degree from an accredited institution in business or a related field

3-5 years professional administrative office experience

Current and valid Ohio Driver's license with an acceptable driver's abstract in order to meet criteria for insurability established by the City of Gahanna

LEADS (Law Enforcement Automated Data System) certification within 6 months of employment

Ability to obtain and maintain Criminal Justice Information Systems (CJIS) access

Must meet background standards in order to pass comprehensive background check

Regular, predictable, and punctual attendance is required