City of Greenacres ยท 5 hours ago
Facility Rental Coordinator
Greenacres, FL
Full-time
Onsite
Entry Level
1+ years expThe City of Greenacres is seeking a Facility Rental Coordinator to assist with the daily management of the Community Center and facility rentals. The role involves handling rental applications, coordinating events, and ensuring customer satisfaction while maintaining the facility's operations.
Government Administration
Responsibilities
Performs general/clerical tasks, which may include answering telephone calls, providing information to visitors, coordinating tours, meetings, typing documents, making copies, sending/receiving faxes, or filing documentation
Ensures that the proper opening/closing and daily facility management procedures are followed
Assists with customer service, rental requests, and classroom set-ups and breakdowns
Coordinates all facility rental applications and room schedules and ensures no conflicting usage, catering and bartender agreements, and ensures Certificate of Liability Insurance for rentals with alcohol is properly secured 30 days prior to event date
Confirms specific banquet/rental details with renter two (2) weeks prior to rental date
Receives various forms of rental deposits, balances, and final payments and reconciles those payments daily for short and long-term rentals
Reviews and updates daily schedules for room set-ups
Works during special events or major rental events, athletic events, and City events, as needed to assist in ensuring smooth operations
Attend resource fairs or other marketing events to generate business, as requested
Assists with the coordination and implementation of recreational programs and activities, as requested
Coordinates facility room rental requests for all City partners, other department rental requests, and approved School Board Interlocal Agreement usage
Assists with obtaining information and quotes for required facility equipment, event, rental, and required facility repairs
Communicates to appropriate program supervisor any problem, conflict, or concern that may arise
Gathers information to assist with performance measures and the documentation process
Maintains inventory of facility related equipment and supplies
Works evenings, nights, weekends and holidays; as required for rentals and special events
Ensures safety, security and cleanliness of facility, equipment and vehicles
Provides assistance to other employees as needed
Performs other duties as assigned
Qualification
Required
Have graduated from an accredited high school or have obtained a State of Florida G.E.D. certificate or equivalent
Possess and maintain a valid State of Florida driver's license
Be of good moral character
Submit to a post-offer physical examination. The offer of employment will be contingent on the results of testing and/or examinations
A minimum of three (3) professional/personal references must be provided
H.S. Diploma/G.E.D. Certificate
College Diploma (if applicable)
Veterans Preference documentation (if applicable)
Military DD214 Form (if applicable)
Military Discharge Certificate (if applicable)
One (1) year experience in recreation, facility management, hospitality, or marketing experience
First Aid and CPR certification within six (6) months of employment
Obtain and maintain Crowd Manager Certification within 6 months of employment
Possess and maintains a valid Florida driver's license
Preferred
Possession of an Associate's Degree from an accredited college or university in the areas of recreation, business, facility management, or a related field, preferred
Civic Rec or RecTrac experience preferred
Bi-lingual (English with Spanish) is preferred
Company
City of Greenacres
The City of Greenacres is located 5 miles from the Atlantic Ocean in Palm Beach County, Florida, The City is home to approximately 43,900 residents and over 700 small and medium sized businesses.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase