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NEOGOV · 3 days ago

Administrative Support Services Specialist

Tucson, AZ

Full-time

Onsite

Entry, Mid Level

$38K/yr - $38K/yr

2+ years exp

NEOGOV is seeking an Administrative Support Services Specialist for the Pascua Yaqui Tribe. The role involves providing complex administrative support, processing confidential documents, maintaining departmental data, and assisting with budget monitoring and reporting.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provide complex, specialized administrative support in preparing and processing confidential documents, prepare and review patient records, prepare meeting agendas and minutes, maintain departmental data and/or other related documents

Prepare and review appropriate documents and forms to assist with payment requests, purchase requests, employee travel and reimbursement, and employee training

Prepare and review a variety of reports, business correspondence, patient charts, and/or summaries as directed; research and verify information for inclusion

Assist management with monitoring and the modification of the department budget for assigned area; ensure expenditures and revenue reports are correct; prepare revisions as needed

Maintain and update confidential files and paperwork related to accounts receivable, accounts payable, payroll, personnel issues, or tribal information

Respond to sensitive requests for information and assistance; provide information regarding applicable rules, policies, and regulations; resolve citizen concerns and complaints; refer inquiries as appropriate

Perform other duties of a similar nature or level as requested by supervisor or director

Qualification

Microsoft OfficeAdministrative supportBasic accountingRecordkeepingCustomer serviceReport preparationData compilationOffice equipment operationCommunicationConfidentiality

Required

Associate's Degree, plus two (2) years of administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Must possess and maintain a valid Arizona Driver's License

Must be proficient in Microsoft Office

Some positions require a Clearance Card, Gaming License, or Homeland Security Background Check. Must have a current Level 1 Arizona Clearance Card, Homeland Security Background Check, Arizona Gaming License or be able to obtain within ninety (90) days of hire. Failure to maintain a current background clearance will result in termination from this position

Knowledge of clerical and office support practices

Knowledge of customer service principles

Knowledge of recordkeeping principles

Knowledge of basic accounting and budget modification principles

Knowledge of general mathematical concepts

Knowledge of report preparation techniques

Knowledge of assigned department operations and functions

Knowledge of applicable federal, state, local laws, rules, and regulations

Knowledge of Yaqui culture, customs, resources and traditions and/or a willingness to learn

Skills and abilities to maintain confidential files and records

Skills and abilities to apply and explain applicable laws, codes, regulations, policies, and/or procedures

Skills and abilities to use proper English, grammar, punctuation, and spelling

Skills and abilities to compile data and information

Skills and abilities to prepare meeting agendas and minutes

Skills and abilities to provide customer service

Skills and abilities to work independently

Skills and abilities to prepare a variety of business correspondence, records, reports, documents and forms

Skills and abilities to operate a variety of office equipment, including a computer, fax/scanner, adding machine, and related software applications

Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions