Atlantic Pipe Services · 8 hours ago
Administrative Assistant
Palm Coast, FL
Full-time
Onsite
New Grad, Entry LevelAtlantic Pipe Services is a leading name in underground drainage and trenchless pipeline solutions, and they are seeking a responsible Administrative Assistant. The role involves performing various administrative and clerical tasks, providing support to managers and employees, and ensuring the smooth operation of the office.
CleanTechCommercialConstruction
Responsibilities
Review and process field staff work orders from the previous day
Allocate employee time across multiple job sites and projects
Enter and validate timecard data in spreadsheets and company ERP system
Submit accurate data to payroll for timely processing
Develop and maintain checks and review processes to ensure all work is verified and accurate
Communicate with supervisors when clarification or corrections are needed
Provide administrative support to the department and assist with additional duties as assigned
Daily timecard entry and spreadsheet management using Excel formulas
Upload and allocate job costing data into the company ERP system
Distribute next-day work orders to field personnel
Review and submit vehicle inspection logs
Maintain accurate and updated employee spreadsheets
Assist with inventory management: ordering, tracking, and recording
Generate weekly attendance reports for supervisors
Maintain office processes, documents, and procedures
Qualification
Required
Proven experience in an administrative, payroll, or operations support role in construction or service based trade industry
Strong proficiency in Microsoft Excel (including formulas) and Outlook
Comfortable working with ERP systems or similar platforms (training available)
Excellent attention to detail with the ability to spot discrepancies
Strong communication skills – written and verbal
Highly organized with strong time management and multi-tasking skills
Proactive mindset with the ability to follow up and ask the right questions
High school diploma required
Preferred
Additional experience in payroll/timekeeping
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Company
Atlantic Pipe Services
Atlantic Pipe Services provides pipeline cleaning, inspection, and rehabilitation services.
Founded in 2017
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Eagle Merchant PartnersPrincipal Asset Management
2025-12-04Private Equity
2025-12-04Debt Financing
Leadership Team
Leigh Skat
Chief Financial Officer
Jon Hall
Managing Partner
Recent News
Company data provided by crunchbase