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Platinum Resource Group · 8 hours ago

Senior Administrative Assistant - Legal Department

Novato, CA

Full-time

Onsite

Senior Level

$0/hr - $42.76/hr

6+ years exp

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies. They are seeking a Senior Administrative Assistant to provide a wide range of administrative and project-related support to the Policy, Government, and Public Affairs Team and the Patient Advocacy and Engagement Team within the Legal Department.

AccountingConsultingFinanceHuman Resources

Comp. & Benefits

Responsibilities

Supporting Legal's PGPA and Patient Advocacy VPs and teams, including:

Requesting and managing purchase orders (POs) and legal vendor and contractor onboarding

Submitting and managing the team's MSA and SOW vendor contracts and agreements

Managing calendars and scheduling meetings and teleconferences

Coordinating domestic and international travel logistics and preparing detailed itineraries

Submitting and tracking expense reimbursements

Handling physical mail distribution and coordination

Executing new employee and contractor onboarding logistics

Creating department updates on the intranet for intra-departmental and inter-departmental sites

Organizing department events, including catered lunches, department trainings, team outings, and offsites, and administering related logistics

Executing onsite and offsite meeting logistics

Maintaining third-party resource subscriptions

Obtaining physical and electronic signatures (printing, tabbing, scanning, and filing) and processing signed agreements

Arranging the mailing of various documents as needed

Assisting with scanning and copying projects

Assisting with facilities and IT troubleshooting and submitting service tickets for remediation

Qualification

MS Office SuiteAdministrative support experienceCommunication skillsOrganizational skillsSelf-starterPositive attitudeInterpersonal skills

Required

Minimum of 6 years of administrative support experience, specifically in a fast paced, startup environment

Excellent oral and written communication skills, and proven ability to work autonomously and prioritize workload

Proficiency in MS Office Suite: Outlook, Word, Excel, and PowerPoint

High attention to detail, excellent organizational skills and the ability to work on multiple projects with tight deadlines

Excellent interpersonal and verbal communications skills and the ability to deal effectively with a variety of personnel both internally and outside the company

Must be a self-starter and have a positive and flexible attitude