University of Illinois Chicago (UIC) School of Public Health ยท 7 hours ago
Office Support Specialist - GME Surgery
Peoria, IL
Contract
Onsite
Entry Level
$21.67/hr - $23/hr
2+ years expThe University of Illinois Chicago (UIC) School of Public Health is seeking an Office Support Specialist for the GME Surgery department. The role involves providing support for the residency program including recruitment, scheduling, and maintaining confidential information, while collaborating with faculty and staff to ensure smooth operations.
Higher Education
Responsibilities
The Office Support Specialist provides Residency Program support to the Program Director, Program Coordinator and program faculty. Serves as a resource for typing, filing, collating, scanning, sorting, and calendaring for the program and to the residents and faculty. Generates correspondence from draft and reviews with supervisor. Oversees the collection of licenses, contracts, and resident information on behalf of the program. Collects educational material and organizes if for upcoming education events. Maintains confidential information for a large residency program by data entry into electronic systems, program spreadsheets and files. Answers the phone for the program with contact with faculty, staff, residents and students. Takes messages by phone, email and in person for the program coordinator and program director. Maintains the listing for conference attendance. Reviews incoming mail, sorts, distributes and handles responses as appropriate. Tracks resident educational fund balances and submits expenses for reimbursement
Provides transcription support to the program with transcribing from draft, developing into specified format, and submitting for review. Assists with taking meeting minutes and composing them from draft notes. Composes and develops memorandums and letters of recommendation from draft for residents and students in a specialized format for faculty
Provides calendaring and scheduling support for the program. Collaborate with many inside/outside units to schedule meetings, educational events, and recruitment on behalf of the program. Books meeting rooms and provides setup for education events. Arranges candidate hotel accommodations for recruitment with scheduling, correspondence, and confirmations. Organizes appointments with notifies/reminds to the coordinator and/or Director. Functions as the proctor for in-training exams for residents and students
Gathers statistical data and confidential information on behalf of the program. Uses data entry systems to gather, produce, and run reports from web-based systems
Supports event planning for graduation, awards ceremonies, wellness events, team building events, and other special activities. Collaborates with others for ordering supplies, organizing materials, and setup
Attends meetings as requested. Performs duties listed in lower level of this classification series. Performs other related duties as assigned
Qualification
Required
High school diploma or equivalent
Any one or combination totaling two (2) years (24 months) from the categories below: College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months), Associate's Degree (60 semester hours) equals eighteen months (18 months), 90 semester hours equals two (2) years (24 months), Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
Work experience performing office/clerical activities, including the use of computer systems
One (1) year (12 months) of work experience comparable to the second level of this series
Benefits
Health, Dental, Vision, Life, Disability & AD&D insurance
A defined benefit pension plan
Paid leaves such as Vacation, Holiday and Sick
Tuition waivers for employees and dependents
Company
University of Illinois Chicago (UIC) School of Public Health
As Illinois' only fully-accredited public health school, the University of Illinois Chicago (UIC) School of Public Health strengthens health equity and social justice in neighborhoods in Chicago and communities around the world.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brad Foster
Chief Development Officer
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