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Anduril Industries · 8 hours ago

Skillbridge Deputy Chief of Staff, Office of the CEO

Costa Mesa, California, United States

Full-time

Hybrid

Mid, Senior Level

$113K/yr - $149K/yr

3+ years exp

Anduril Industries is a defense technology company focused on enhancing military capabilities with advanced technology. The Deputy Chief of Staff will support the CEO and executive team by managing scheduling, coordinating projects, and optimizing workflows in a fast-paced environment.

AerospaceArtificial Intelligence (AI)GovernmentMilitaryNational Security

No H1B

U.S. Citizen Only

Responsibilities

Manage and optimize the CEO's comprehensive calendar

Balance and prioritize the calendars of multiple leaders, demonstrating agility in adapting to shifting needs while ensuring accuracy and on-time delivery

Plan and execute seamless domestic and international travel for the CEO, anticipating and addressing their specific needs and preferences

Accompany the Executive on travel as required

Coordinate and support VIP engagements, both internally and externally

Serve as the primary point of contact for internal and external communications on behalf of the CEO, especially concerning meetings

Analyze and interpret incoming information to identify gaps, and develop and disseminate communications that bridge these gaps between key stakeholders

Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives

Communicate information clearly and efficiently, tailoring communication styles for diverse audiences

Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders

Facilitate seamless coordination on high-stakes projects by proactively managing relationships

Operate with discretion and independence to optimize processes, flag risks, and ensure the secure handling of sensitive information

Provide backup support to other administrative assistants as a member of the administrative team

Travel domestically and internationally as needed for the role

Qualification

Calendar ManagementDiscretionCommunication SkillsOrganizational SkillsTravel CoordinationEvent PlanningMicrosoft Office SuiteAsanaAnalytical SkillsProject ManagementAttention to Detail

Required

3+ years of experience supporting fast-paced executive teams

Exceptional communication skills: Proven ability to write, speak, and interact effectively and professionally with high-level executives, clients, employees, and business associates, both internally and externally

Demonstrated discretion: Proven track record of handling confidential and sensitive information with utmost professionalism

Robust organizational and time management skills: Proven ability to multitask effectively, manage multiple priorities and individuals, and consistently deliver high-quality results with thorough follow-through

Expertise in international and domestic travel coordination

Experience interfacing with Board of Directors, investors, and external executives

Proven experience in planning and executing VIP events

Mastery of managing and optimizing complex, high-volume calendars

Detail-oriented with a systematic approach: Proficient in implementing and utilizing functional systems for work management (e.g., Asana, bullet-journaling)

Advanced skills in Microsoft Office Suite and Slack

Completed Undergraduate Degree

U.S. Person status is required due to access to export-controlled data

Preferred

Problem solving and very strong analytical skill capabilities

Successfully supported multiple leaders in the past

Worked in a hard tech startup or similar environment

Excellent attention to detail and accuracy

Experience with end-to-end project management

Strong organizational and time management skills

Success in this role is looking outside the box, ability to fill the gap between comms, flexibility

Fast Paced Tech Company experience

Benefits

Healthcare Benefits

Income Protection: Anduril covers life and disability insurance for all employees.

Generous time off: Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.

Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.

Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available.

Professional Development: Annual reimbursement for professional development

Commuter Benefits: Company-funded commuter benefits based on your region.

Relocation Assistance: Available depending on role eligibility.

Retirement Savings Plan