Portnoff Law Associates, Ltd. · 1 week ago
Entry-Level Office Assistant
King of Prussia, PA
Full-time
Onsite
Entry Level
$16/hr - $16/hr
1+ years expPortnoff Law Associates, Ltd. is a law firm specializing in the collection of unpaid real estate taxes and municipal utility fees. They are seeking an Entry-Level Office Assistant to manage mail distribution, assist with office tasks, and maintain a productive work environment.
ConsultingFinancial Services
Responsibilities
Open, sort, scan and/or distribute mail, emails and faxes
Update receipt of correspondence, returned mail, electronic payments and sheriff’s returns of service in accordance with PLA policies and procedures
Operate mailroom and office equipment as needed; troubleshoot, solve and coordinate repairs as necessary
Conduct electronic filing of pleadings
In compliance with PLA policies and procedures, prepare files and documents for return to client and/or destruction
Keep track of office supplies and inform management when inventory is low
Share in the responsibility of conducting errands as needed or as directed
Share in the responsibility of keeping common areas including mailroom and kitchen and clean and fully stocked
Ensure commercial and personal printers are stocked with paper; conduct preventive and on-going maintenance (i.e. change toner cartridges); troubleshoot and solve printing failures (i.e. jams); coordinate technical repairs
Attend and participate in staff meetings; make recommendations for improving workflow
Attendance at work is an essential function of this position
Other duties as assigned
Qualification
Required
High School Diploma or equivalency required
Valid PA driver's license required and successful completion of employment background check, including credit reference checks
Ability to work additional hours, including overtime on occasion, until work for day is complete
Ability to organize and handle multiple priorities, remain flexible, complete projects on time
Ability to work and relate with people at all levels, in and out of organization
A willingness to learn new things and the demonstrated ability to implement/execute new skills quickly
Proficient in Microsoft Office (Word, Excel, Outlook) and ability to learn and navigate internal software programs
Dependable with strong work ethic and personal integrity
Ability to learn and navigate Collection Partner (aka Hubbard) software
Preferred
One-three years of related office experience preferred
Benefits
Health Reimbursement Arrangement
Dental and Vision Coverage
401(k) Retirement Investment Plan with Employer Match
Paid Time Off & Holidays
Section 125 Flexible Spending Account
Portable Colonial Supplemental Insurance Options
Employee Assistance Program
Free Fitness Facility
Company
Portnoff Law Associates, Ltd.
Portnoff Law Associates, Ltd. is a legal service company that offers mortgage and balance inquiry services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Michelle Portnoff
Founder and Attorney
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