Mindlance · 2 weeks ago
Administrative Assistant 5
San Francisco, CA
Full-time
Onsite
Senior Level
5+ years expMindlance is a high-tech organization seeking an Administrative Assistant to efficiently manage executive calendars and coordinate meetings. The role involves arranging corporate travel, processing expense reimbursements, and supporting team activities while maintaining a flexible and organized approach.
Human Resources
Responsibilities
Executive’s calendar and meeting management – maintain executive’s calendar, coordinate meetings, conference rooms, catering and other logistics as necessary
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international
Process business expense reimbursement requests, invoices and manage POs
Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities
Coordinate assistance with office space, equipment, software, office-related matters, and events
Be onsite, in office regularly and able to assist with in person needs and tasks
Ability to travel occasionally to provide on-site support at team offsite events
Manage team access to shared databases (SharePoint, OneNote, Wiki)
Regularly collaborate with cross-functional Administrative & Executive Assistants
Qualification
Required
5+ years of experience as Administrative Assistant within a high-tech organization
Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment
Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy
Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through
Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s)
Able to apply the utmost discretion when dealing with sensitive and confidential material
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-05-17
2025-04-14
Company data provided by crunchbase