Gwinnett County Public Schools · 1 month ago
Bookkeeper - ES/MS - Clerical Support - School
Gwinnett County, GA
Full-time
Onsite
Mid Level
3+ years expGwinnett County Public Schools is seeking a Bookkeeper to maintain accurate financial records and assist in financial decision-making. The role involves managing financial transactions, supporting the principal with budgeting, and ensuring compliance with accounting policies.
EducationPrimary EducationSecondary Education
Responsibilities
Maintain accurate financial records for all funds received by or assigned to the local school by following general accounting policies and procedures as set forth by federal, state, and local Board of Education agencies and assist principals and/or assistant principals with financial decisions by providing advisement concerning the school?s financial status
Maintain all financial transactions in the local school accounting software in accordance with GCPS Policy and Procedures, the Local School Accounting Manual and general accounting principles
Serve as the primary support for the principal regarding financial matters
Assist principal with annual school budget process as needed
Communicate to the principal areas of concern regarding school financials
Verify and deposit all local school funds in a timely manner
Review and process receipts into the appropriate account in the local school accounting software for all funds collected, including student clubs, community organizations, and special events; distribute resulting receipts to appropriate school personnel
Prepare deposit of all receipted funds
Serve as primary contact for scheduled pickup of deposits by armored car service
Manage local school disbursements
Review local check requests for proper documentation and availability of funds
Process approved vendor invoices for payment in a timely manner
Serve as the school purchasing card manager
Process school purchasing/travel card transactions within Works payment management system, verifying and coding all transactions
Prepare and submit purchasing/travel card monthly reports and documentation to Financial Operations by required deadline
Oversee local school online payment activities
Serve as the primary contact for all online student activity payments
Reconcile and post all electronic deposits to the local school accounting software
Oversee reporting responsibilities for local school financial reports
Prepare all monthly financial reports and analysis as required in GCPS Policy and Procedure
Process reports for principal review and submission to Financial Operations Department by required deadline
Process and distribute monthly reports for review by club sponsors and department chairs
Review monthly budget report and expenditure detail report for accuracy; process budget amendments and expenditure code corrections as needed
Maintain and gather all data for year-end reports
Facilitate data gathering and serve as liaison for annual audit
Communicate accounting processes to school staff, including receipting and purchasing, to ensure compliance with local school accounting procedures
Oversee electronic ordering of supplies and materials for local school as requested
Organize and maintain files for all school funds as specified in the Local School Accounting Manual
Participate in training programs to increase skills and proficiency as related to job assignment
Interact effectively with staff members and administrators, using tact and good judgment
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent with emphasis on business education required
Three years of accounting/bookkeeping experience required
Knowledge of generally accepted accounting principles and financial reports
Ability to prepare reports and business correspondence
Ability to solve practical problems
Ability to work independently
Strong organizational skills
Strong computer skills with a working knowledge of Microsoft Excel and various integrated applications
Preferred
Additional post secondary education in a related field preferred
Accounting/bookkeeping experience with PeopleSoft or another Enterprise Resource Planning (ERP) software system preferred
Company
Gwinnett County Public Schools
Gwinnett County Public Schools provides educational opportunities, faculties, and community support for students.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Masana Mailliard
Chief Financial Officer
Cathy Hardin, MSA, SWP
Chief Human Resources Officer
Recent News
2025-06-10
Government Technology US
2025-04-08
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