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Inter-Con Security · 4 hours ago

Licensing Specialist (80339)

Pasadena, CA

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Inter-Con Security is a leading US-owned security company providing integrated security solutions. They are seeking a detail-oriented Licensing Specialist responsible for managing licensing across multiple states, ensuring compliance with state regulations, and supporting employees and management with licensing-related inquiries.

Physical SecuritySecurity

Responsibilities

Coordinate licensing processes across various states

Track licensing requirements and renewal dates, ensuring timely submissions to prevent lapses in compliance

Maintain detailed and organized records of licenses, certifications, training documents, and background checks

Research and stay current on licensing regulations in each state where the company operates, including changes to state laws, training mandates, and firearms requirements

Liaise with state licensing agencies, training providers, and internal departments to ensure smooth onboarding and ongoing compliance

Provide guidance and support to employees and management regarding licensing questions, documentation, and timelines

Work cross-departmentally to ensure that new hires meet all licensing requirements prior to deployment

Audit employee files regularly to ensure compliance and prepare for potential inspections or audits by regulatory bodies

Support in responding to licensing-related investigations or incidents, as needed

Qualification

Licensing complianceRegulatory knowledgeOrganizational skillsMicrosoft Office SuiteInterpersonal skillsResearch skillsDeadline managementCommunication skillsAttention to detail

Required

High School Diploma or GED required; Associate's or Bachelor's degree in Criminal Justice, Business Administration, or a related field is preferred

2+ years of experience in licensing, compliance, or administrative support in a regulated industry, preferably in private security or law enforcement, preferred

Familiarity with state security licensing processes

Strong knowledge of regulatory and compliance standards related to armed and unarmed security personnel

Excellent organizational and research skills and high attention to detail

Strong communication and interpersonal skills - ability to interact with government agencies and internal teams professionally

Ability to interpret legal and regulatory documents and communicate requirements clearly

Proficient in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn compliance tracking software, including LegalFiles and Salesforce

Ability to manage multiple deadlines and prioritize in a fast-paced environment