Apply on Employer Site

Stantec · 9 hours ago

Project Manager Assistant

Milwaukee, WI

Full-time

Onsite

Mid, Senior Level

$66K/yr - $95K/yr

5+ years exp

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The Project Manager Assistant (PMA) will work closely with Project Managers to oversee project administration, financial tracking, and documentation, allowing PMs to concentrate on technical aspects. This role is crucial for supporting various engineering projects within the community development sector.

ArchitectureConsultingInterior DesignProfessional Services

Responsibilities

Has the ability to work and acclimate to different styles of PMs

Go-to person for project setup and financial tracking

Administering contracts from initialization to close-out

Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle, and follow up with PM’s and client contacts and sub-consultants as directed

Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files

Prepares, or assists in the preparation of contract documents, letters, or reports as assigned

Will need to learn client communication portals for the transmittal of contract related documents and invoices

Code invoices, verify budgets on tasks and correspond with the sub-consultants on revisions of invoices as necessary

Review proposals and contracts and gain an understanding of scope of work, schedule, fees, and limitations and conditions

Understand Stantec’s Signing Authority Matrix (SAM) and PM Framework

Be point person on Insurance – aware of COI requirements for Stantec and client

Knowledge of HSSE and work with PM to ensure project is meeting all requirements

Be familiar with SMKC / Pipeline and assist with project set up in pipeline

Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits

Work with Project Technical Lead, PMs, and BC Leadership to track, analyze, and keep project financials in order

Responsible for entering and maintaining staffing resource assignments into internal resource management tools

Ability to receive and work with necessary information in various formats (i.e. via reports, spreadsheets, emails, in-person meetings, project schedules)

Develop a working knowledge of Oracle PM Dashboard

Act as primary point of contact for facilitating administration activities including tracking and logging RFIs, submittals, and similar documents

Help identify need for change orders and assist with prep and follow-up and reallocation of project/task budgets as needed, in coordination with the PM and PA

Assist with project closeout

Qualification

Financial TrackingContract AdministrationProject ManagementMicrosoft ExcelOracle PM DashboardMulti-taskingInterpersonal SkillsCommunication SkillsConfidentiality

Required

Degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience

Minimum Of 5 Years Of Relevant Work Experience

Knowledge of a variety of computer software, specifically, Microsoft Word, Microsoft Excel, Microsoft Power Point, and Adobe Acrobat

Ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous writing projects simultaneously in a rapidly changing environment

Excellent interpersonal skills and ability to interact with all levels of staff and management

Strong command of the English language in documentation with excellent communication skills

Ability to quickly learn new software applications to improve speed in delivering final product

Must possess a high degree of confidentiality

Ability to work flexible hours as projects and deadlines require

Must bring initiative to identify and execute tasks to support successful project delivery