Inside Higher Ed · 5 days ago
Academic Personnel Coordinator
Los Angeles, CA
Full-time
Onsite
Mid LevelInside Higher Ed is seeking an Academic Personnel Coordinator to facilitate academic personnel matters for five Social Sciences departments. This role focuses on Lecturer Appointments and involves maintaining personnel records, analyzing information, and ensuring compliance with university policies.
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Responsibilities
Facilitates academic personnel matters, with a focus on responsibility for Lecturer Appointments, for five Social Sciences departments
Analyzes information, problems, situations, practices and procedures to correctly define issues, identify relevant concerns, recognize alternatives and implications, and formulate logical and objective solutions
Exercises independent judgement and solves problems
Establishes and maintains cooperative working relationships with faculty, staff, students, campus administrators, visitors, and outside agencies
Communicates verbally and in writing, using appropriate vocabulary and grammar to obtain and clearly convey information concerning complex policies and procedures
Produces clear and grammatically correct business correspondence
Follows through on assignments with minimal direction
Works independently and performs a variety of tasks with frequent interruptions and distractions as well as fluctuating workload and competing deadlines
Handles confidential matters and sensitive information with discretionary judgment
Organizes and maintains accurate and complete personnel records and filing system
Maintains thorough working knowledge of departmental and University policies and procedures
Inputs accurate and detailed information into UC Recruit, Opus academic personnel system, and UCLA Interfolio online dossier system
Processes online entries and forms required to accomplish various academic personnel transactions using UCPath payroll system
Uses Microsoft Office products such as Word, Excel, and Outlook and performs advanced Internet searches
Qualification
Required
Experience in Academic Personnel Experience in Academic Personnel (Required)
Skill in analyzing information, problems, situations, practices and procedures to correctly define issues, identify relevant concerns, recognize alternatives and implications, and formulate logical and objective solutions. Ability to exercise independent judgement and solve problems. (Required)
Excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, staff, students, campus administrators, visitors, and outside agencies. Ability to interact with persons of various social, cultural, economic and education backgrounds. (Required)
Ability to communicate verbally and in writing, using appropriate vocabulary and grammar to obtain and clearly convey information concerning complex policies and procedures. Superior writing skills to produce clear and grammatically correct business correspondence. (Required)
Ability to follow through on assignments with minimal direction. Demonstrated ability to work independently and perform a variety of tasks with frequent interruptions and distractions as well as fluctuating workload and competing deadlines. (Required)
Discretionary judgment to handle confidential matters and sensitive information. (Required)
Skill in organizing and maintaining accurate and complete personnel records and filing system. (Required)
Broad-based and detailed working knowledge of departmental and University policies and procedures, i.e., The CALL, Academic Personnel Manual, UCLA policies and procedures manuals, and affirmative action policies. (Required)
Thorough working knowledge of UC Recruit, Opus academic personnel system, and UCLA Interfolio online dossier system; ability to input accurate and detailed information. (Required)
Detailed working knowledge of UCPath payroll system; ability to process online entries and forms required to accomplish various academic personnel transactions. Demonstrated skill in using Microsoft Office products such as Word, Excel, and Outlook; demonstrated working knowledge of Windows Operating System. Ability to perform advanced Internet searches. (Required)
Bachelor's degree in business administration, human resource management or related field, or equivalent combination of education and experience. (Required)
Ability to maintain regular on-time work hours and schedule. (Required)
Bachelor's Degree in related area or equivalent experience/training (Required)
Benefits
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Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
Research & Development World
2025-05-03
Business Standard India
2025-04-11
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