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Texas Department Of Criminal Justice · 1 month ago

Administrative Assistant III - Communications - Huntsville (036308)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry Level

2+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant III for their Communications team in Huntsville, Texas. The role involves providing complex administrative support, including disseminating information, maintaining filing systems, and preparing reports and documents under general supervision.

Government Administration

Responsibilities

Participates in the planning and implementation of agency Communications programs and activities; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems

Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; prepares and disseminates information concerning agency programs, operations, and services; prepares and disseminates daily news summaries; and responds to inquiries regarding rules, regulations, policies, and procedures

Compiles and organizes data, makes calculations, and prepares related documents, reports, and files; maintains library of media and legislative issues and Texas news media records; and maintains record keeping and filing systems to include automated information systems

Provides assistance in research, development, and revision of agency publications, forms, manuals, and reports; assists in the preparation of presentation material; and coordinates work with organizational units of the agency, other agencies, and organizations

Provides technical assistance to others regarding the program area

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteMedia relations experienceTechnical report preparationOffice practices knowledgeSocial media knowledgeCoordination skillsProblem-solving skillsCommunication skillsBasic writing techniques

Required

Graduation from an accredited senior high school or equivalent or GED

Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience

Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Skill to review technical data and prepare technical reports

Skill in basic writing techniques

Skill to prepare and maintain complex records and files in an automated system

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane