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Inside Higher Ed · 1 day ago

Administrative Assistant 1- CSM Mathematics

Augusta, GA

Full-time

Onsite

Entry Level

3+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators and leaders. The Administrative Assistant will provide administrative support to the CSM Department of Mathematics and the College of Science and Mathematics, managing various tasks such as scheduling, customer service, and departmental records.

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Responsibilities

Provide administrative support to department; gathering signatures and routing paperwork; screening and transferring calls; scheduling appointments for chair; creating requisitions for employment ads; assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements; process foundation reimbursements; enter ePAR and other database information; compile and archive syllabi and other course information as needed

As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean

Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities

Manage timesheets and records for student employees including electronic approvals and entering missed punches

Maintain departmental records; coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts; gather information and prepare department reports/spreadsheets as needed

Manage departmental office coordinating departmental office supplies, office equipment, work order requests

Gather information and summarize data relevant to departmental activities including budget and instructional areas

Perform other duties as assigned

Qualification

Administrative support experienceCustomer service experienceMS Office SuiteProject management skillsInterpersonal communicationTeam experiencePunctualityDetail-orientedOrganizational skillsWritten communicationVerbal communicationConfidentiality

Required

Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions

High School Diploma, GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions

Commitment to the development of a student-centered residential campus environment

Depth of understanding of diversity and inclusiveness and how to communicate and action our AU values

Ability to respond to sensitive inquiries

Demonstrated project management skills

Demonstrated team experience

Exhibits professional code of ethics

Punctual in all job duties

Ability to maintain confidentiality

Excellent interpersonal, written and verbal communication skills

Detail-oriented with strong organizational, prioritization and multi-tasking skills

Proficient in the MS Office Suite