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Aston Carter · 2 days ago

Legal Administrative Assistant

Seattle, WA

Contract

Hybrid

Mid Level

$30/hr - $34/hr

3+ years exp

Aston Carter provides corporate talent solutions and is seeking a Legal Administrative Assistant to support the Real Estate team within their Law & Corporate Affairs department. The role involves providing administrative support, managing schedules, and ensuring efficient legal workflows.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Provide general administrative support to the Real Estate team (excluding VP support)

Manage complex calendars, scheduling, and meeting coordination

Handle travel arrangements, booking, approvals, and expense processing

Manage conference room reservations and meeting logistics

Assist with document preparation, formatting, and comparison (Word, PowerPoint, etc.)

Support matter management processes, including partnering with outside counsel and handling billing tasks

Assign matters to outside counsel and maintain accurate data entry

Manage legal data, filing, and records in accordance with department standards

Support monthly and quarterly reporting requirements

Monitor and manage the LPA team inbox, triaging questions and routing inquiries appropriately

Partner with internal stakeholders and external legal teams to coordinate matters and maintain consistent communication

Calendar management for assigned attorneys and paralegals

Administrative organization and prioritization support

LPA inbox management and response

General administrative tasks, document handling, and tracking

Coordination with internal and external partners

Support ongoing reporting cycles

Qualification

Legal administrative experienceMicrosoft Office SuiteCalendar managementLegal terminology familiarityAttention to detailWritten communicationVerbal communicationTeam collaboration

Required

3+ years of administrative or legal administrative experience

1–3 years of relevant legal administrative experience (law firm, in‑house, government, or related environment)

Ability to work independently and demonstrate strong self-sufficiency

Proficiency with Microsoft Office Suite

Experience managing complex calendars and administrative workflows

Familiarity with legal terminology, processes, and documentation

Strong attention to detail, accuracy, and organization

Excellent written and verbal communication skills

Ability to collaborate effectively within a team environment

Expert-level administrative support, with the ability to anticipate needs, manage multiple priorities, and maintain a high level of professionalism and confidentiality