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Love's Travel Stops · 7 hours ago

Licensing Coordinator I

Oklahoma City, OK

Full-time

Onsite

New Grad, Entry Level

Love's Travel Stops is a family-owned and operated business headquartered in Oklahoma City, focusing on fueling customers' journeys since 1964. The Licensing Coordinator I will work with various agencies to secure and maintain licenses for the company, ensuring compliance and smooth operations.

Responsibilities

Handle confidential information which would have immediate impact on the company operations, performance or value if shared beyond its intended audience

Assist multiple departments in obtaining and maintaining licenses for new and ongoing business activities of Love’s and its affiliates

Process license renewals as they are received to ensure their completion prior to their expiration date

Complete applications, gather required supporting documents and signatures, and issue necessary payment

Work independently and utilize time management in submitting license applications and in monitoring the processing time to acquire the license in a timely manner

Communicate with agencies, as needed, to ascertain licensing requirements, status of licenses, and assure licenses are received in a timely manner

Maintain the License Database with current and accurate information and utilize the database to monitor status of all licenses

Scan and maintain electronic database of licensing documentation and instructions, updating and purging information as needed, to maintain accurate records

Meet daily, weekly and monthly deadlines

Assist personnel with licensing issues (obtain new or replacement licenses, as needed)

Review bi-weekly payroll reports for changes in personnel that would require a modification to an existing license

Monitor and research changes to business activities which impact licensing

Assist with administrative and other duties as assigned

Qualification

Licensing experienceGovernment agency interactionMicrosoft Office proficiencyAdobe Pro proficiencyMultitaskingOral communicationWritten communicationTime managementDetail orientedTeam player

Required

High School degree or equivalent required

Licensing experience and experience working with government agencies is a plus

General office experience, with emphasis on detailed record keeping, organization and oral communication

Proficient in Microsoft Office and Adobe Pro or similar programs; Strong computer skills is a plus

Strong oral and written communication skills, detail oriented, keen attention to detail, team player, time management skills, and the ability to multitask