Schnabel ยท 1 day ago
Office Manager
Cary, IL
Full-time
Onsite
Mid, Senior Level
$50K/yr - $75K/yr
5+ years expSchnabel is a nationally recognized specialty contractor with over 65 years of experience in geostructural design-build and underground construction. They are seeking an Office Manager to oversee daily office operations, manage accounts payable and receivable, and support field employees with administrative needs.
Building MaterialReal Estate
Responsibilities
Maintain inventory of office supplies and manage office equipment
Manage cell phone setup and distribution
Manage employee credit card accounts, send reminders, and collect coding
Track professional engineering license renewals for office engineers
Scheduling internal and external logistics (Hotels, flights, meeting space, etc.)
Answer the phones and direct callers to the appropriate person/department
Collect, code, submit, and file weekly and monthly vendor invoices and payments
Prepare AIA subcontracts
Assist Project Managers with purchase orders for materials and/or services
Assist Project Managers and Field Supervisors with vendor account setups, including credit applications
Procure tax exempt certificates from vendors as needed
Manage incoming and outgoing mail, including sorting, distributing and preparing package materials for delivery
Organizing and managing both digital and physical filing systems, ensuring data protection
Assist Field Supervisors with onboarding process and corresponding I-9 verification
Mentor new hires and work to build engagement based on culture and personal relationships
Assist and administer other administrative duties, as necessary
Qualification
Required
Strong ability to manage multiple tasks and maintain an organized work environment
Great verbal and written communication skills for interacting with staff, guests, vendors, and clients
Exceptional people skills with a focus on building client and vendor relationships
Minimum of 5 years of documented experience in an administrative role preferably within the construction, industry or related field
Advanced knowledge of Microsoft Office (Word, Outlook, Excel, etc.)
Ability to lift and carry up to 50 pounds
High school diploma or equivalent
Current Notary Public or ability to become one
Driver's license and reliable transportation
Preferred
Bachelor's degree preferred
Benefits
401(K)
PTO
Health, vision, dental, and life insurance
Holidays
And More!
Company
Schnabel
Schnabel is a nationwide contractor that designs and constructs earth retention systems and specialized foundations.
201-500 employees
H1B Sponsorship
Schnabel has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase