Aston Carter · 10 hours ago
Project Accounting Coordinator
United States
Contract
Remote
Mid Level
$40/hr - $55/hr
3+ years expAston Carter is a company that provides talent solutions across various sectors. They are seeking a Project Accounting Coordinator to support compliance with prevailing wage and CalTrans requirements, ensuring accurate documentation and contract adherence while coordinating with Project Managers and internal teams.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Support compliance with prevailing wage and CalTrans requirements
Coordinate with Project Managers and internal teams on labor-related documentation
Prepare fee proposals and draft contracts for review
Ensure projects follow contract requirements and track amendments
Develop WBS structures and Project Authorization forms
Assist with processing subconsultant invoices and support project accounting workflows
Monitor project financials, including variance, revenue, budgets, and WIP
Serve as a liaison between internal teams, suppliers, and clients
Conduct pre-bill reviews and participate in monthly project review meetings
Support Business Operations with budget performance analysis and recommendations
Qualification
Required
Deltek, Oracle, BST, or a large ERP system required
Experience with prevailing wage and CalTrans requirements
Proficient in invoicing and subcontract review
Ability to create template proposals and handle change orders
Skilled in creating pivot tables and Vlookups in Excel
Proficiency in Deltek, BST, or Oracle ERP systems
3+ years of experience entering invoices
3+ years of prevailing wage experience
3+ years of CalTrans experience
3+ years of experience drafting contracts and subcontracts
3+ years of experience preparing proposal templates
3+ years of change orders experience
Preferred
Experience working for an engineering or architectural firm with revenue over $150 million
Preference for candidates located on the West Coast, preferably in California
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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