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Vesta Property Services · 1 hour ago

Administrative Assistant

Cape Canaveral - Cape Canaveral, FL 32920

Full-time

Onsite

New Grad, Entry Level

Vesta Property Services is a well-established company in the community management industry, known for its collaborative culture and commitment to professional development. The Administrative Assistant will facilitate the efficient operation of the department by performing various clerical and administrative tasks, including scheduling, financial record keeping, and organizing meetings.

Real Estate

Growth Opportunities

Responsibilities

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department

Performs desktop publishing. Creates and develops visual presentations

Establishes, develops, maintains and updates filing system. Retrieves information from files when needed

Property Inspections: Conduct daily full property walkthroughs, noting and resolving maintenance needs in consultation with the assigned Manager

Organizes and prioritizes large volumes of information and calls

Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Monitor the Plaza email address, routing and resolving issues

Responds to regularly occurring requests for information, Pest Control Assistance: Accompany Pest Control technicians into units upon Board request

Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones

Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary

Works independently and within the board on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures

Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy

Contractor Management: Meet contractors, verify credentials, and provide building/roof access

This position has no supervisory responsibilities