University of Michigan · 3 days ago
Admin Asst Sr Healthcare
Ann Arbor, MI
Full-time
Hybrid
Mid, Senior Level
4+ years expThe University of Michigan is one of the largest health care complexes in the world, and they are seeking a highly competent and motivated administrative professional to join their Division of General Medicine. The successful candidate will provide comprehensive support to research faculty, manage complex schedules, coordinate travel, and assist with various administrative tasks to ensure efficient operations within the division.
E-LearningEducationHigher EducationUniversities
Responsibilities
Organize, prioritize, and complete tasks in a timely manner and handle confidential data with discretion
Provide comprehensive calendar management for faculty, exercising discretion and sound judgement to analyze and prioritize complex and frequently changing schedules
Assist with annual faculty evaluation process for all clinical/research faculty
Coordinate domestic and international travel for faculty and visiting speakers, including arranging transportation, accommodations, and preparing travel itineraries
Draft, edit, format, and word process a variety of documents, including agendas, meeting minutes, manuscripts, abstracts, checking references and assigning PMCID's, presentations, slides, posters, complex tables, policies, processes and guidelines, as well as maintain CVs in Elements and Biosketches
Assist in the preparation of grant applications for submission to extramural funding agencies
Prepare, reconcile and process expense reports and other reimbursements using Emburse expense management system with responsibility for ensuring compliance with University guidelines
Provide backup support to other administrative staff as needed
Additional duties and responsibilities as assigned
Division support: This position is part of a team-based model supporting all of General Medicine. Oversee basic maintenance, service of and contracts for office equipment, order necessary office supplies and equipment
Qualification
Required
Associates degree or equivalent combination of education and experience
A minimum of four years of progressively more responsible administrative assistant experience is required
Proven experience and proficiency working in programs such as: Windows, Microsoft Office (Word, Excel, PowerPoint, Zoom, MS Teams) and Adobe Acrobat
Exceptional writing and editing skills
Proven ability to be highly organized and self-motivated; able to manage multiple projects without loss of quality
Demonstrated ability to prioritize, meet deadlines, and produce detailed and accurate work
Efficient and enjoys detailed work such as tracking communications, policies and procedures
Ability to set priorities, handle multiple assignments and deadlines and display excellent judgment while operating in a flexible and professional manner
Strong oral and written communication skills with the ability to write clearly and concisely for various mediums
Ability to perform complex tasks, to work independently to organize workload, to be accountable for high quality work, and to meet all established deadlines
Demonstrated excellent problem solving; analytical and critical thinking skills
Ability to work independently with minimal supervision and maximum collaboration in a team environment
A high degree of initiative, resourcefulness, and the ability to anticipate needs
Must be able to take direction from several people and have proven ability to prioritize tasks with conflicting deadlines, handle frequent interruptions, and meet deadlines
Preferred
Bachelor's degree preferred and/or more than five years of progressively more responsible administrative/executive assistant experience is required
Prior experience within the University of Michigan and familiarity with their systems, policies, and procedures
Academic health system or medical center experience
Benefits
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
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