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City of Arvada · 2 days ago

Administrative Court Clerk

Arvada City Hall

Full-time

Onsite

Mid Level

$25.29/hr - $34.58/hr

3+ years exp

The City of Arvada is seeking a detail-oriented and service-driven Administrative Court Clerk to support the Municipal Court and serve as a key point of contact for members of the public throughout the court process. This role plays an important part in ensuring accurate court records, smooth court operations, and respectful, professional interactions with the community.

GovernmentInformation ServicesNon Profit

Comp. & Benefits

Responsibilities

Provides customer service assistance to internal and external customers; answers inquiries and provides service in person and by telephone; manages irate customers utilizing excellent listening and communication skills

Researches alternative sentencing and treatment options with an aim of creating more appropriate and effective court outcomes

Processes incoming summonses; creates case files and files in appropriate docket dates; closes case files and complies with state archive guidelines

Tracks court ordered classes, counseling, and related orders

Issues, distributes, and clears warrants, maintains database records, and schedules court appearances with defendants, attorneys, and interpreters as necessary

Supports docket processes, including court check-in, clerical support to the Judge in courtroom and swearing in witnesses and jurors as needed

Reviews files received from courtroom to ensure proper entries of the court’s orders have been made in the computer and properly recorded on notices to defendant

Maintains juror records and summons jurors, as necessary

Assists in the Preparation of appeal case files for district court according to district court guidelines

Reviews open cases to confirm compliance with court sentences and conditions

Makes payment arrangements, collects payments, maintains, and reconciles case financial records in database

Reconciles and prepares reports on daily receipts, credit card transactions, bond account and petty cash

Prepares and calculates monies required for jury trials

Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department

Performs other duties as assigned

Qualification

Customer serviceClerical experienceCourt proceedings knowledgeBookkeeping practicesOrganizational skillsMulti-taskingCBI clearanceCJIS certificationCommunication skillsDetail-orientedTime management

Required

Must be able to obtain CBI clearance for CCIC/NCIC access and pass a criminal background check

High School/GED

Three (3) years of customer service and clerical experience

Criminal Justice Information Services (CJIS) certification is a job requirement. This requires successfully passing an extensive background check, fingerprinting and obtaining security clearance

Basic knowledge and experience in all facets of office administrative practices including word processing, data entry, spreadsheets, and filing

Basic knowledge of court proceedings and related processes

Basic knowledge of bookkeeping practices

Excellent organizational, multi-tasking, detail-orientation and time management skills

Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner

Preferred

One (1) year experience in a court clerk environment highly desirable

Benefits

The City of Arvada offers a robust Total Rewards package.

Temporary, Variable Hour and Health Plan Eligible employees will earn 1 hour of sick leave for every 30 hours worked, up to a maximum cap of 48 hours.