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Texas Department Of Criminal Justice · 4 hours ago

Administrative Assistant III - Review and Release Processing - Parole Division - Huntsville (720209)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry, Mid Level

2+ years exp

Texas Department Of Criminal Justice is seeking an Administrative Assistant III for their Parole Division. The role involves providing complex administrative support, including data entry, maintaining filing systems, and preparing reports under general supervision.

Government Administration

Responsibilities

Performs data entry and retrieval of records, lists, and statistical information; and maintains filing, record keeping, and records management systems

Compiles and enters data, makes calculations, and prepares administrative reports; and reviews statistical reports for accuracy and initiates procedures to resolve deficiencies

Prepares, edits, and distributes correspondence, studies, forms, and other documents; and responds to requests for information regarding rules, regulations, policies, and procedures

Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access

Qualification

Data entryRecord keepingMicrosoft Office SuiteTLETS certificationProblem-solvingOffice practices knowledgeBusiness terminology knowledgeCommunication skillsOrganizational skills

Required

Graduation from an accredited senior high school or equivalent or GED

Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must maintain TLETS access eligibility for continued employment in position

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile