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Jackson Contractor Group, Inc. · 1 day ago

Administrative Assistant (part-time)

Helena, MT

Part-time

Onsite

New Grad, Entry Level

Jackson Contractor Group, Inc. is a construction company that values relationships and integrity. They are seeking a part-time Administrative Assistant to manage office operations, support staff, and maintain organization within the office environment.

Building MaintenanceConstructionInterior Design

Comp. & Benefits

Responsibilities

Answer multi-line phone system calls and direct them appropriately

Greet and accommodate visitors with approachability and hospitality

Handle daily mail and packages (USPS, UPS, FedEx)

Maintain office organization, cleanliness, and overall appearance

Perform daily opening and closing office procedures

Order and manage office supplies, apparel, snacks, and drinks

Scan, file, and organize documents

Assist in collection and management of subcontractor insurance and background checks

Support departments as needed (Accounting, Operations, etc.)

Coordinate travel, training, and meetings

Coordinate and place lunch orders for staff as required

Run errands in town as needed (mileage reimbursed)

Other duties as assigned

Qualification

Microsoft Office SuiteMulti-line phone systemsOffice organizationDocument managementMontana NotaryCommunication skillsSelf-motivatedTeam collaboration

Required

Answer multi-line phone system calls and direct them appropriately

Greet and accommodate visitors with approachability and hospitality

Handle daily mail and packages (USPS, UPS, FedEx)

Maintain office organization, cleanliness, and overall appearance

Perform daily opening and closing office procedures

Order and manage office supplies, apparel, snacks, and drinks

Scan, file, and organize documents

Assist in collection and management of subcontractor insurance and background checks

Support departments as needed (Accounting, Operations, etc.)

Coordinate travel, training, and meetings

Coordinate and place lunch orders for staff as required

Run errands in town as needed (mileage reimbursed)

Other duties as assigned

Handle all interactions with coworkers, subcontractors, clients, and the public in a way that builds long-term, trust-based relationships

Go the extra mile to ensure office efficiency and team satisfaction

Self-starter, complete tasks with ownership, pride, and accountability

Implement solutions efficiently and effectively

Commit to continual improvement through personal development and company-wide process suggestions

Demonstrate strong written and verbal communication skills

Be self-motivated, punctual, and able to manage multiple priorities

Preferred

Part-Time Administrative Assistant, preferred hours of 9:00am-3:00pm, with a one-hour lunch

Previous office experience, including multi-line phone systems

Proficiency with Microsoft Office Suite

Ability to work effectively both independently and as a part of a team in an office environment

Montana Notary

Benefits

Health insurance benefits are not available for this position.

Retirement benefits are unavailable until 1000 hours are worked within a plan year.

Company

Jackson Contractor Group, Inc.

"Innovative and resourceful professionals providing positive construction experiences and creating proud clients, employees, and communities." Established in 2000, Jackson has quickly become a regional general contractor employed by local, state, and federal agencies as well as private clients.

Founded in 2000