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NEOGOV · 10 hours ago

Legal Office Assistant I/II - Sheriff's Office

Eureka, CA

Full-time

Onsite

Entry, Mid Level

$16.95/hr - $24.03/hr

1+ years exp

NEOGOV is seeking a Legal Office Assistant I/II to support the Sheriff's Office. The role involves providing a variety of legal office support, including document processing, data entry, and maintaining confidentiality while handling various legal documents.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, criminal records, petitions, proofs of service, garnishments, arrest warrants and other legal information for maintaining records

Verifies, codes, edits, enters and retrieves legal data and prepares reports from an on-line or personal computer system following established formats; may access confidential statewide data files

Reviews legal documents, arrest or incident records, probation reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and may participate in resolving problem situations; checks court and legal documents for proper authorization and obtains missing signatures; refers documents to the proper Superior Court judge; issues marriage licenses, fictitious business name statements and other documents

Compiles data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures

Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions; may enter and retrieve information from an on-line computer system

Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling

Establishes and maintains office and case files; researches and compiles information from such files; closes and purges files according to established procedures

Receives and screens visitors and telephone calls and takes messages, often in difficult or emergency circumstances; provides information regarding County or unit activities and functions to clients, the public and other staff which may require the use of tact and discretion or the interpretation of policies, procedures or guidelines; maintains confidentiality of information

Operates standard office equipment, including word processors, facsimile equipment and central telephones

May perform general office support activities such as opening and distributing mail, processing outgoing mail, receiving and processing fees, fines or other monies, and ordering office supplies

Qualification

Legal documents knowledgeWord processing skillsRecord keepingBusiness arithmeticOffice practicesTyping skillsTactDiscretionCommunication skillsOrganizational skills

Required

One year of general clerical or office assistant experience

In addition to the above, one year of experience which required the use of legal terminology and concepts to provide a variety of office support at a level equivalent to the County's class of Legal Office Assistant I

Skill in typing accurately at a rate sufficient to produce final documents and enter information into a computer system

Possession of a valid California driver's license

Ability to pass a detailed background review

Knowledge of legal documents, forms and terminology

Knowledge of policies and procedures related to the department to which assigned

Knowledge of business data processing principles and the use of word processing or personal computing equipment

Knowledge of business letter writing and the standard format for typed materials

Knowledge of office practices and procedures, including filing and the operation of standard office equipment

Knowledge of record keeping principles and practices

Knowledge of correct English usage, including spelling, grammar and punctuation

Knowledge of business arithmetic, including percentages and decimals, and basic bookkeeping practices

Skill in reading and understanding legal and court documents and extracting relevant information

Skill in performing detailed legal office support work accurately

Skill in composing routine correspondence from brief instructions

Skill in operating standard office equipment, including a word processor and computer terminal

Skill in using initiative and sound independent judgment within established guidelines

Skill in prioritizing work and coordinating several activities

Skill in dealing tactfully and effectively with a variety of individuals, some of whom may be hostile or irate and/or from varying ethnic and socio-economic backgrounds

Skill in organizing and maintaining accurate files and records

Skill in making accurate arithmetic calculations

Skill in understanding and carrying out oral and written directions

Benefits

Health Insurance

Dental: Full premium coverage for employees and all dependents

Vision: Full premium coverage for employees and eligible dependents

Life Insurance

Longevity Pay

Educational Reimbursement

Deferred Compensation

Employee Assistance Program

Bus Pass Program

Supplemental Life Insurance with guaranteed issuance period at time of hire

Flexible Spending Accounts

1 – 3 completed years of service = 12 days (192-hour cap)

4 – 10 completed years of service = 15 days (240-hour cap)

11 – 15 completed years of service = 20 days (320-hour cap)

16 – 20 completed years of service = 25 days (400-hour cap)

21+ completed years of service = 30 days (480-hour cap)

Employees earn 15 paid holidays per year (specific dates as defined in their specific Memorandum of Understanding (MOU)), including 2 personal holidays.

Employees earn 12 sick days per year with an unlimited cap on sick day accumulation.

The County is a Public Service Loan Forgiveness certified employer.

County employees may be eligible for additional incentive pay, such as on-call pay, shift differential pay, locked facility pay, or annual uniform allowance, as defined in their specific MOU.