National Research Group · 2 days ago
Executive Assistant
Culver City, CA
Full-time
Hybrid
Entry, Mid Level
$70K/yr - $80K/yr
2+ years expNational Research Group is a leading global insights and strategy firm at the confluence of content, culture, and technology. They are seeking a dynamic Executive Assistant to support their CEO, COO, and CSO, managing calendars, travel, and communications while ensuring alignment with business priorities.
Digital EntertainmentSaaS
Responsibilities
Act as a trusted right hand to 3 - 4 senior executives, ensuring calendars, travel, and communications are managed seamlessly and aligned to business priorities
Own complex, multi-time-zone calendar management, proactively anticipating preferences, context switching, and shifting priorities for each executive
Strategically structure time to enable deep work, effective decision-making, internal alignment, and external relationship-building
Manage end-to-end travel coordination - flights, accommodation, ground transport, and itineraries - with strong attention to individual preferences and trip objectives
Prepare, submit, and reconcile expense reports (T&E) accurately and efficiently
Track action items, commitments, and priorities across executives, proactively managing follow-ups, balancing competing demands, and ensuring work is delivered accurately and on time
Draft, proofread, and manage written communications on behalf of executives, maintaining a consistent and professional voice
Own meeting hygiene for key forums: agendas, pre-reads, note capture, decisions and owners, and post-meeting follow-through
Partner with executives to clarify desired outcomes for meetings and ensure the right stakeholders and materials are in place
Handle sensitive and confidential information with discretion, integrity, and sound judgement
Step in as needed during peak periods or urgent situations, including occasional support outside standard business hours
Support executive preparation for events such as leadership meetings, client engagements, panels, and conferences
Coordinate communications for the CEO, COO, and CSO, including phone calls and internal and external correspondence
Lead in-person planning and logistics for leadership meetings and office events, including venue coordination, catering, and on-site execution
Qualification
Required
2 - 5 years of experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced and/or remote environment in the entertainment industry
BA/BS degree in Business Administration, Communications, or a related field
You take full responsibility for outcomes, not just tasks. You proactively manage priorities, follow through without prompting, and consistently raise standards
You understand the business context behind calendars, travel, and time allocation, and know how to structure an executive's day to support decision-making, focus, and engagement
You anticipate needs before they arise, resolve issues independently, and stay several steps ahead
You are reliable, tactful, and handle confidential information with maturity, integrity, and sound judgement
You communicate clearly, concisely, and professionally in both written and verbal interactions
You are highly skilled at managing complex calendars, coordinating international travel, and processing T&E accurately and efficiently
You spot inconsistencies, catch errors early, and ensure nothing falls through the cracks
Highly proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams), Zoom, and tools such as Google Workspace
Dependable and committed, with the flexibility to support outside standard hours during peak periods or urgent situations
Able to manage competing priorities while maintaining quality, accuracy, and deadlines
Internally motivated, resilient, and comfortable operating with autonomy and ambiguity
You build strong relationships, communicate respectfully, and work effectively across time zones and cultures
You remain composed, focused, and professional when timelines are tight and expectations are high
Benefits
Unlimited PTO, volunteer days and a generous number of recharge days including a full office closure during the week of Christmas and New Year’s.
Medical, Dental, and Vision Insurance Plans.
401K with company match.
12 weeks paid Parental Leave.
Regular performance evaluations with opportunities for promotions and merit increases.
Educational and training reimbursement plan and other training and professional development opportunities.
Employee perks program (includes discounts on travel, hotels, cars, fitness, movie tickets and more).
Resources available for mental health, inclusive care and family building.
NRGratitude – our company-wide employee recognition program.
Regular team/company events and activities including annual summer and holiday parties.
Pet friendly headquarters and pet insurance options.
Company
National Research Group
NRG is a multinational insight and strategy organization at the nexus of entertainment and technology.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jon J. Penn
CEO
James McNamara
Chief Operating Officer
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