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San Diego Supercomputer Center · 3 hours ago

Faculty Support Coordinator - 138093

San Diego, CA

Part-time

Hybrid

Mid Level

$32.75/hr - $50.62/hr

4+ years exp

The San Diego Supercomputer Center is part of UC San Diego, focusing on public health innovations. The Faculty Support Coordinator provides complex administrative support functions for the Herbert Wertheim School of Public Health and Human Longevity Science, including coordinating meetings, organizing events, and assisting with grant applications and manuscripts.

Big DataDatabaseInformation Technology

Comp. & Benefits

Responsibilities

Provides a variety of complex administrative support functions for the Herbert Wertheim School of Public Health and Human Longevity Science (HWSPH) and its faculty

Coordinating and scheduling meetings and faculty recruitment visits

Organizing conferences, teleconferences, and other school and programmatic events

Coordinating travel arrangements and processing entertainment and travel reimbursements

Purchasing

Assisting with preparation, editing, and formatting of presentation materials, grant applications, and journal manuscripts

Performing other duties as assigned that require tact, independent analysis, judgement, diplomacy, organizational skills, and discretion

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues

Administers defined operational program

Analyzes and resolves operational problems of moderate scope

Qualification

Administrative supportOrganizational skillsCommunication skillsMicrosoft WordTravel coordinationData researchCustomer serviceInterpersonal skillsProblem-solvingTeamwork

Required

Four years of related experience, education/training, OR a Bachelor's degree in related area

Ability to use sound judgment in responding to issues and concerns

Ability to use discretion and maintain confidentiality

Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Demonstrated ability to develop and maintain effective, productive, and cooperative professional relationships with faculty, staff, academics, and trainees at all levels of the organization and with outside individuals and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs

Solid organizational skills and ability to multi-task with demanding timeframes. Ability to set priorities in order to meet established deadlines; skills to work effectively in a high volume environment, dealing with numerous detailed projects simultaneously on short deadlines. Strong skills in short-term planning, analysis, problem-solving, and customer service

Working knowledge of common organization-specific and other computer application programs. Proficient in Microsoft Word, Zoom, Doodle and with working knowledge of PowerPoint and Excel as well as browsers and a variety of web-related programs. Working knowledge of presentation systems such as projectors and lecture hall audio

Demonstrated experience in arranging and coordinating complex travel

Demonstrated experience in arranging, coordinating, and hosting visitors such as faculty recruitment candidates and speakers, including accommodations, transportation, group meals, multi-day itineraries, etc

Ability to research data from a variety of sources, identifying and extracting relevant data

Ability to work with minimum supervision, but also function effectively as part of a team

Preferred

Knowledge of NIH (and other) grant proposal components, steps, biosketches, and review and manuscript submission

Knowledge of UC academic policies and procedures. Understanding of UCSD and UCOP organizational structures, departments and units, and communication channels

Background and theoretical knowledge in Public Health research, education, and practice