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DeSHAZO, LLC · 1 day ago

Office Manager

Lexington, SC

Full-time

Onsite

Entry, Mid Level

2+ years exp

DeSHAZO, LLC is committed to elevating clients’ business needs through custom-built cranes and tailor-made automation systems. The Office Manager is responsible for overseeing the administrative processes for the Carolina Market, including invoicing and supporting branch service personnel with various accounting and clerical tasks.

Manufacturing

Responsibilities

Data entry of job data on a daily basis to include opening jobs, payroll, accounts payable, job cost data, etc. for the Branch

Invoicing customers, maintaining cash flow, and compiling and distributing invoice packets to customers. Includes job cost analysis to ensure cost accuracy

Monitors the Open Orders report to invoice completed jobs and keep the list current and clean

Responsible for assisting corporate finance on the accounts receivables status from customers and accounts payable status from vendors

Assist in customer service and employee assistance where required. Help coordinate smooth communications

Assist the corporate finance team with project work or cost control analysis as needed. Includes check-in calls several times per month. Includes daily review of time sheets and service tickets

Oversee and manage pulling completed inspection reports and providing them to the salespeople

Weekly review of the Aging Reports to keep AR current

Management of office support staff as required

Assist manager w/ customers calls, etc

Assist manager in daily scheduling of technician’s w/ customers

Assist manager with Updating DeSHAZO online scheduling program (Ganttic) daily

Request and return rentals to purchasing/ordering

Assist managers and technicians with the coordination of ordering parts for jobs and backup for purchasing as required