Expedite Talent Solutions ยท 2 days ago
Administrative Assistant II
Memphis, TN
Contract
Onsite
Entry Level
1+ years expExpedite Talent Solutions is seeking an Administrative Assistant II who will provide complex administrative and clerical support. The role involves managing calendars, coordinating meetings, and assisting with departmental programs and reports.
IT ManagementProfessional ServicesWarehousing
Responsibilities
Planning and coordinating meeting arrangements including travel and lodging
Calendar management of meetings and details for events and/or meetings for managers and/or for department
Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled
Composing and producing documents, maintaining relevant databases and related records
Updating and maintaining departmental websites
Researching, analyzing and summarizing data for reports independently
Assisting with department budget, process expense reports, organize and maintain department filing systems and other records
Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries
Communicating effectively, screening and prioritizing incoming calls
Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records
Problem solving routine problems and communications where the response is based on existing procedures
Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues
Typing and proofreading documents produced by others
Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases
Being exposed to confidential information and handling confidential matters
Qualification
Required
High School Education or equivalent
Minimum of one to two years of administrative support experience
Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint
Internet search skills as relevant to the position and knowledgeable with using computer applications
Standard report generation; office administrative practices and procedures
Strong analytical, problem solving, basic research, and time management skills
Requires very good verbal and written communication and listening skills
Ability to deal successfully with the public in person and over the telephone
Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team
Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
Good organization, discretion and independent judgment skills and ability to understand policies and procedures
Preferred
High School Education or equivalent
Minimum of one to two years of administrative support experience
Skilled with meeting critical deadlines and good time management skills
Friendly and professional demeanor and initiative to seek improvements to processes
Company
Expedite Talent Solutions
Expedite Talent Solutions is a minority- and woman-owned firm delivering agile staffing, project outsourcing, and professional services to clients across the Healthcare, Commercial, and Public Sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sandeep Singh
Associate Director / Sr. Client Partner
Company data provided by crunchbase