University of Louisville · 6 hours ago
Financial Assistant III
Louisville, KY
Full-time
Onsite
Mid Level
$21.45/hr - $32.17/hr
4+ years expThe University of Louisville is seeking a Financial Assistant III to work with Kentucky Cancer Program leadership in managing departmental accounts. The role involves general accounting control, navigating the UL system for grants and contracts, and ensuring compliance with financial guidelines.
AssociationCommunities
Responsibilities
Monthly reconciliation of externally funded grants and non-grant accounts
Prepares pre-award budgets for new contracts, focusing on employee effort
Resolves issues related to availability of budget funds and expense transactions
Regularly monitors cash balances and revenue
Prepares and submits Proposal Clearance Forms (PCFs), Payroll Change Request Forms (PCRFs), and various additional budget forms for establishment of new grants in iRIS
Data analysis and preparation of various ad hoc financial reports, budgets, and projections as requested by staff and external departments. Provides guidance to PIs in day-to-day operation of grants and non-grant management
Works with Sponsored Programs Financial Admin in resolving invoicing issues and questions from sponsors and PIs. Initiates grant close-out and submits to SPFA for approval
Approves procard and travel expense transactions
Prepares journal vouchers, IUTs and disbursements for transfer of expenses & vendor payments
Manages semiannual/annual effort reporting for the department
Cash management - deposits from donations, merchandise sales and other forms of payment are managed according to established university directives
Initiates payments to vendors and receive payments for invoiced expenses through accounts receivables/payables processes according to established university directives
Assists with/ensures establishment of new vendors in Peoplesoft, assisting new vendors with preparation of required paperwork and submission to Controller’s office as needed
Prepare and submit salary budgets and salary loads
Manage lease renewals and payments for 5 regional offices of the Kentucky Cancer Program
Process and renew personal services contracts
Qualification
Required
High School Diploma/GED and a minimum of four (4) years of related experience or an equivalent combination of education and experience
Ability to navigate the complex UL system to conduct pre and post award business with various university departments
Ability to manage grants and contracts and ensure compliance for all departmental financial affairs with internal and federal guidelines
Regular and appropriate communications with KCP and UL colleagues regarding financial operations including staffing, physical facilities, expenditures, cash management, payments, and reporting
Monthly reconciliation of externally funded grants and non-grant accounts
Prepares pre-award budgets for new contracts, focusing on employee effort
Resolves issues related to availability of budget funds and expense transactions
Regularly monitors cash balances and revenue
Prepares and submits Proposal Clearance Forms (PCFs), Payroll Change Request Forms (PCRFs), and various additional budget forms for establishment of new grants in iRIS
Data analysis and preparation of various ad hoc financial reports, budgets, and projections as requested by staff and external departments
Provides guidance to PIs in day-to-day operation of grants and non-grant management
Works with Sponsored Programs Financial Admin in resolving invoicing issues and questions from sponsors and PIs
Initiates grant close-out and submits to SPFA for approval
Approves procard and travel expense transactions
Prepares journal vouchers, IUTs and disbursements for transfer of expenses & vendor payments
Manages semiannual/annual effort reporting for the department
Cash management - deposits from donations, merchandise sales and other forms of payment are managed according to established university directives
Initiates payments to vendors and receive payments for invoiced expenses through accounts receivables/payables processes according to established university directives
Assists with/ensures establishment of new vendors in Peoplesoft, assisting new vendors with preparation of required paperwork and submission to Controller's office as needed
Prepare and submit salary budgets and salary loads
Manage lease renewals and payments for 5 regional offices of the Kentucky Cancer Program
Process and renew personal services contracts
Preferred
Experience working with the complex UL financial and sponsored programs systems
Able to effectively communicate with KCP colleagues to successfully manage financials related to general fund accounts, gift accounts, Z accounts, contracts, and grants
Company
University of Louisville
The University of Louisville is a state supported research university located in Kentucky's largest metropolitan area.
Founded in 1798Louisville, Kentucky, USA
5001-10000 employees
H1B Sponsorship
University of Louisville has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (63)
2024 (44)
2023 (49)
2022 (51)
2021 (54)
2020 (60)
Funding
Current Stage
Late StageLeadership Team
Melisa Adkins, EJD, MBA, BSN, RN
Chief Executive Officer- UofL Health- Mary & Elizabeth w/oversight of Peace & South Hospitals
In K. Kim
Co-Director, Co-Founder, Center for Health Process Innovation (CHPI)
Recent News
2024-02-09
Louisville Business First
2023-12-01
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