Apply on Employer Site

Community Management Associates · 12 hours ago

CMA Onsite Assistant Community Manager

Hoover, AL

Full-time

Onsite

Mid Level

Community Management Associates is seeking an Onsite Assistant Community Manager to support the Property Manager and management agent. The role involves coordinating community events, managing property maintenance requests, and assisting with the bidding process for property improvements.

Real Estate

H1B Sponsor Likely

Responsibilities

Violation drives 3 days a week

The submission of ARC request to the architect and relay the decision to the homeowner

Send weekly Buzz information to the Association

Complete and update the monthly information in the Gazette

Update the website and provide new Homeowner access

Coordinate Events throughout the community

Assist the Homeowner Association in the competitive bidding process for property improvements, standard maintenance issues and contracts

Assist in the coordination of the Annual meeting and Election of Board Members

Provide input in selection of contractors and in developing contract specifications

Supervise contractors providing recurring services and monitor specific contractor performance to ensure substantial compliance with contract specifications

Perform regular site visits to maintain knowledge or property

Receive service requests for repairs or maintenance of property; common grounds, monuments, signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities

Arrange for prompt response to emergency service requests

May also serve in receptionist and administrative assistant roles to handle incoming telephone calls, typing of reports, correspondence and to maintain records of the Association for files

Research and supply information to Board or Committees as needed for rules, violation reports and Declaration of Covenants

Coordinate legal issues with Association’s Attorney of Record

Prepare Annual Budget to include contract pricing, review insurance needs and costs, project operating costs per line item on budget and review for capital improvement expenditures for facility and equipment

Enforce Community Rules and Regulations as stipulated by Board and Covenants

Communicate Board or Committee decisions to residents living in Community

Partner with homeowner committees to implement approved decisions for activities of the Association, i.e., tennis, pool, finance, landscape, social, covenants and ACC

Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their duties, including drafting emails and/or newsletter articles to residents

Work with Developer/Board to create viable Association and transition it to homeowners

Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items

Attend, when necessary, Committee meetings or Association functions

Coordinate local County and Association functions or inspections or repairs of facilities as needed

Serve as liaison between the Board, homeowners, and vendors

Qualification

Property ManagementBudget PreparationContract ManagementEvent CoordinationCustomer ServiceCommunication SkillsTeam Collaboration

Required

Reports to the Property Manager and management agent

Must respect the positions of the Board of Directors