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State of Tennessee · 9 hours ago

ADMINISTRATIVE SERVICES ASSISTANT 2* - 01162026-72414

Davidson County, TN

Full-time

Hybrid

Entry Level

$44K/yr - $44K/yr

1+ years exp

The State of Tennessee is seeking an Administrative Services Assistant 2 to support line operations within the Board of Parole. The role involves performing a variety of administrative tasks including budget preparation, grant administration, and personnel administration, while serving as a liaison between the agency and the public.

AgricultureChildrenEducationGovernmentHealth Care

Responsibilities

May make recommendations on staff employment, retention, promotion, demotion, and other human resources actions

Reviews operating budgets to determine the agency's budgetary needs

Prepares budgets for the agency

Conducts grant administration and monitoring to ensure compliance with grant requirements

Monitors the agency's purchase orders to ensure accuracy, completeness, and compliance

Maintains appropriate records of agency inventory and property

Serves as a liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation

Prepares and edits organizational publications for a variety of audiences

Utilizes appropriate computer programs to accomplish administrative activities

Coordinates the preparation of routine records and reports to ensure compliance with agency standards

May train less experienced staff

May write job plans to ensure performance objectives are established

May conduct performance evaluations to provide feedback on employee performance

May supervise sub-professional staff

Performs human resources administration in one or more of the following areas: employee relations, affirmative action, recruitment, employee development, and training

May act as the Administrative Services Officer for a small agency, division, or comparable unit

Plans programs to meet agency objectives

Performs a variety of general staff administrative duties to support program operations

Conducts space planning and facility management to ensure environment, health, and safety standards are met

Coordinates printing services for the agency

Interprets and enforces existing policies and methods

Analyzes pertinent policies and procedures to make recommendations for improvements

Analyzes the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements

Prepares records and reports to meet agency needs

Reviews records and reports in order to ensure accuracy, completeness, and adherence to standards

Maintains agency records based on established guidelines

Communicates project status or other relevant information to supervisors on a regular basis

Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications

May make work assignments to staff in order to achieve agency objectives

Qualification

Administrative ServicesBudget DevelopmentHuman Resources AdministrationGrant AdministrationContract NegotiationData AnalysisWritten CommunicationsTime ManagementCustomer FocusCritical ThinkingNegotiation

Required

Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience

Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis

One year of professional administrative services experience with the State of Tennessee

Positions within the Department of Human Services may be required to complete a criminal history disclosure form in a manner approved by the appointing authority

Agree to release all records involving their criminal history to the appointing authority

Supply a fingerprint sample prescribed by the TBI based criminal history records check

Submit to a review of their status on the Department of Health's vulnerable persons registry

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card