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Los Alamos National Laboratory · 12 hours ago

Professional Staff Assistant 1/2

Los Alamos, NM

Full-time

Onsite

Mid, Senior Level

$65K/yr - $101K/yr

2+ years exp

Los Alamos National Laboratory is a multidisciplinary research institution engaged in strategic science on behalf of national security. They are seeking a Professional Staff Assistant to provide administrative support to senior-level managers and staff in a technical organization, maintaining a professional office atmosphere and managing various administrative functions.

Security

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Keeping the deputy division leaders and group leaders abreast of non-technical, administrative matters (e.g., travel, procurement, Oracle Time and Labor (OTL), space issues, policies and procedures, etc.)

Providing oversight of the administrative functions and support of the group offices

Managing complex calendars for division management staff

Support management of office space

Onboard/offboard employees

Under established directions, coordinate audit and assessment schedules

Supporting and completing special projects, across the division

With limited direction, gather data and respond to datacalls

Plan and coordinate audits and assessments

Track and report on milestones, deliverables, and metrics

Reconcile financial reports and update budget forecasts

Acts as a resource for organization processes, procedures, and guidelines and provides input on improvements

Manages desktop procedures for the administrative team members

Leads with limited oversight with the ability to execute work independently

Qualification

Calendar managementOracle TimeLaborProject managementMicrosoft OfficeEffective communicationProblem-solvingAttention to detailCustomer-focused approach

Required

Experience coordinating data call responses

Experience with calendar management

Experience with Outlook, Excel, PowerPoint, and Word

Experience effectively communicating with all levels of internal and external personnel, including the ability to build effective working relationships

Experience with coordinating logistics such as scheduling meetings, booking conference rooms

Ability to obtain a Q clearance which often requires US citizenship

Extensive experience with project management, and business administration principles

Skill and experience anticipating administrative issues and executing problem-solving techniques

Experience developing effective work processes

Experience in researching and resolving problems both independently and as a team member

Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation

Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation

Preferred

Active Q clearance

Knowledge of LANL hierarchy and organizational layout

Experience as a Designated Procurement Representative (DPR) and/or P-Card holder

Knowledge of and experience with LANL business systems (e.g. Time & Labor (OTL), Domestic and Foreign Travel, Procurement, Training, Microsoft Office)

Extensive knowledge and experience with LANL business systems

PMP Certification