Dept Of Parks and Recreation · 4 days ago
Grants Administrative Assistant
Boise, ID
Part-time
Onsite
New Grad, Entry Level
$16/hr - $17/hrThe Idaho Department of Parks and Recreation is seeking an organized and detail-oriented Administrative Assistant to join their Grants Department. This position plays a vital role in supporting the daily operations of the department's grant program, assisting grants staff, and providing logistical and communication support to advisory boards and review committees.
Consumer Services
Responsibilities
Offer administrative support for all staff as needed
Prepare, proofread, and edit correspondence, documents, reports, and contracts
Complete copy jobs, scanning, and miscellaneous special projects as assigned
Assist staff, advisory boards, and review committees, with travel arrangements, travel reimbursements, and purchase card reconciliations
Assist with or cover specific grants specialist tasks as needed
Coordinate meeting planning and preparation, including travel coordination, meals, and room setup
Work with information staff to coordinate updates to internal and external web content
Track and monitor grant-related projects, primarily focused on equipment
Process payments and provide accounting oversight, ensuring compliance with department procedures
Use Microsoft Office products including Word, Excel, and Access
Prepare and manage both incoming and outgoing documents using Adobe Acrobat, including documents requiring e-signatures
Maintain databases for plans and specifications associated with funded projects
Update, archive, and manage electronic and hard copy program files in accordance with records retention policies
Qualification
Required
Must possess a valid drivers license
Good knowledge of: Office support functions including word processing, filing, composing business documents, reception, data gathering, and coordinating multiple projects
Effective business English usage, including grammar, spelling, and punctuation
Filing systems, file setup, and records retrieval procedures
Reviewing documents for completeness and procedural compliance
Business telephone etiquette and handling non-routine inquiries
Experience using: Microsoft Office Suite (Word, Excel, Access) and Adobe Acrobat
Computers for data entry, document management, and information retrieval
Company
Dept Of Parks and Recreation
Yonkers, New York
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase