Hyprwork · 1 day ago
Executive Assistant To CEO (UK)
United States
Full-time
Remote
Senior Level
$4,000/mo - $5,000/moHyprwork is a company seeking a proactive and highly organized Executive Assistant to support their Founder & CEO. The role involves anticipating needs, building systems for efficiency, and ensuring the CEO operates at maximum focus.
Internet
Responsibilities
Sit in on all key meetings to provide context, take notes, and turn action items into follow-ups
Manage and optimize the CEO’s email inbox and calendar (using rules, filters, and AI to keep things clean, prioritized, and on-point)
Design and protect the CEO’s ideal daily/weekly routine while keeping the team updated on availability
Handle end-to-end travel arrangements (flights, hotels, transport, preferences, backups)
Ensure commitments are tracked — internal and external — and followed up on
Run all call bookings through you based on agreed rules for days/times
Handle online purchases, shipping, returns, invoice payments, and bookings (personal + business)
Prepare call briefs (who they are, company background, talking points) and provide post-call recaps
Monitor Slack & Asana for anything requiring CEO attention, filtering where possible
Keep a daily huddle and end-of-day recap with the CEO, plus an end-of-week report
Be the first point of contact for partners, agencies, and other external stakeholders
Spot inefficiencies and propose systems or automations to streamline
Build and maintain the “CEO Operating System” doc: preferences, frameworks, routines, and decision rules
Keep an EA Log of daily events, decisions, and pending items so nothing gets repeated or lost
Manage CEO’s Notion workspace, ensuring notes, docs, and projects are stored and organized
Maintain a Commitments Tracker across all stakeholders
Know who’s who in the org chart and route communication properly
Work closely with the PM to chase updates, nudge owners, and ensure progress
Send routine nudges: “Harvey asked me to check in on X.”
Speak up on calls when you have context the team may not
Qualification
Required
Proven experience as an Executive Assistant or Chief of Staff supporting a high-performing founder/executive
Fluent with Notion, Slack, Asana, and other productivity tools
Comfortable managing complex calendars, inboxes, and global travel
Strong writing and communication skills
Experienced in building and maintaining systems
Outspoken — not afraid to chase people and hold them accountable
Highly organized and punctual with extreme attention to detail
Anticipates needs rather than waits for instructions
Conscientious, disciplined, and habit-driven
Strong interest in self-improvement, productivity, and systems thinking
Must be an advanced user of AI tools (ChatGPT, Claude, automation workflows)
Knows how to use AI to manage inboxes, draft documents, create briefs, summarize info, and streamline workflows
Not just 'uses ChatGPT for emails' — but builds prompt libraries and automations to save hours
Company
Hyprwork
We are a multi-8 figure direct-to-consumer health e-commerce company, scaling rapidly toward 9 figures.
Founded in 2020Claymont, Delaware, US
51-200 employeesFunding
Current Stage
Growth StageCompany data provided by crunchbase