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EAM (Equality Asset Management) · 3 days ago

Executive Administrator

Boston, MA

Full-time

Onsite

New Grad, Entry Level

EAM is seeking an Executive Administrator to provide high-level administrative support to senior members of the team. This role is critical to enhancing the efficiency and effectiveness of the firm’s operations.

Venture Capital & Private Equity

No H1B

Responsibilities

Responsible for management of busy and ever-changing calendar while protecting the executive’s time and priorities

Coordinate and book all travel arrangements

Prepare, submit, and track expense reports

Schedule, arrange and facilitate meetings

Support the team with general administrative and clerical tasks, including:

Assisting with the preparation, editing, and formatting of presentation materials

Drafting meeting minutes and correspondence

Taking notes during diligence calls, meetings, and internal discussions

Manage and execute ad hoc projects related to EAM’s investment activities and portfolio companies

Maintain and update the firm’s CRM database

Manage and coordinate EAM’s LinkedIn and social media postings

Oversee day-to-day office operations, including:

Greet and welcome all EAM visitors and guests

Manage office supplies and kitchen inventory

Ensure conference rooms are ready for all meetings

Collect and distribute mail

Assist with the planning and coordination of external meetings and events, including Board meetings, annual meetings, firm events, and company offsites

Qualification

MultitaskingMicrosoft OfficeOrganizational skillsWritten communicationVerbal communicationProfessionalismTeam-oriented mindsetAttention to detail

Required

Exceptional organizational and multitasking skills with a strong attention to detail, must be able to prioritize effectively in a fast-paced environment

Proactive, flexible, and willing to assist with a wide range of projects

Demonstrated professionalism and sound judgment, with the ability to anticipate needs

Positive team-oriented mindset with the ability to work independently

Strong written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)