DC Urban Oasis · 1 day ago
Event Operations Coordinator
Washington, DC
Contract
Onsite
New Grad, Entry LevelDC Urban Oasis is a hospitality and lifestyle brand focused on community and connection. They are seeking a dynamic Event Operations Coordinator to ensure seamless execution of events and experiences, serving as the primary onsite coordinator and managing various logistical aspects of events.
Hospitality
Responsibilities
Serve as the primary day-of onsite coordinator for assigned events
Oversee event setup, breakdown, staffing check-ins, vendor arrivals, and overall event flow
Manage guest check-in, guest support, and ambiance/flow throughout the event
Troubleshoot onsite issues calmly, professionally, and efficiently
Ensure compliance with safety, insurance, and venue standards
Develop event timelines, run-of-show documents, checklists, and logistical plans
Coordinate pickups/drop-offs of rentals, equipment, décor, and event materials (must have reliable transportation), including grocery procurement
Create, prepare, and setup event signage and printed materials as needed
Manage communication with chefs, mixologists, vendors, and internal partners
Support digital guest engagement: confirmations, reminders, post-event follow-up, etc
Oversee event breakdown and ensure all rentals and supplies are returned
Conduct pre- and post-event evaluations and document opportunities for improvement
Coordinate receipt collection, invoicing needs, and operations documentation
Maintain and update internal event trackers and booking systems
Maintain a high standard of written and verbal communication, adhering to brand standards — elevated, intentional, community-centered, and operationally sharp
Serve as a customer experience liaison for guests before, during, and after events
Represent DCUO with professionalism and hospitality at all times
Qualification
Required
Exceptionally high attention to detail—nothing gets past you and you take feedback well
Excellent written and verbal communication skills
Ability to independently and proactively manage timelines, roadmaps, and end-to-end event logistics
Strong customer service orientation and ability to engage diverse audiences
Ability to work evenings/weekends depending on event schedules
Reliable transportation for pickups/drop-offs and venue support
Ability to multitask, stay organized, and manage shifting priorities
Calm, flexible, and solutions-oriented when challenges arise
Prior experience in event coordination, hospitality, or operations
Preferred
Experience with Canva or similar design tools
Familiarity with booking platforms, CRMs, or event management systems
Background in hospitality, culinary events, luxury service, or operations
Benefits
Be part of a rapidly evolving hospitality brand rooted in culture, craft, connection, and creativity.
Gain hands-on experience across intimate dinners, curated cocktail experiences, immersive private events, and corporate gatherings.
Work directly with Michelin-trained chefs, makers, creators, and an engaged community of guests.
Opportunity to grow with a brand expanding into new experiences, new spaces, and new markets.
Company
DC Urban Oasis
DC Urban Oasis is an experience-driven hospitality and lifestyle brand built on community and connection.
Founded in 2022
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase