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WeAssist.io · 1 day ago

Executive Assistant (R.M.)

United States

Full-time

Remote

New Grad, Entry Level

WeAssist.io is a mission-driven media and ministry organization that produces content and creative projects aimed at inspiring transformation and purpose. They are seeking an Executive Assistant to support the founder by managing tasks, communication, and operations, ensuring smooth workflow and alignment within the team.

Consumer Services

Responsibilities

Maintain and update existing Notion dashboards and project trackers

Capture action items from meetings and appointments

Set timelines and deadlines for founder-specific tasks

Follow up with 7–8 team members to ensure task completion

Send reminders and keep projects moving forward

Manage daily appointments, meetings, and commitments

Ensure schedules are realistic, organized, and aligned with priorities

Clean up and organize a high-volume inbox using folders, filters, and labels

Unsubscribe from non-essential emails to maintain inbox clarity

Draft email responses for review, then gradually take over replies

Act as a gatekeeper and central point of contact for the founder

Manage communication across email, Slack, and text

Schedule and post content across TikTok, YouTube, Instagram, and Facebook

Manage DMs, including podcast guest coordination and general inquiries

Perform basic video edits using tools like CapCut

Create simple, on-brand social graphics, thumbnails, or visual assets using Canva to support posts and campaigns (Nice-to-have)

Work closely with the COO on action items and operational needs

Coordinate with podcast and production partners as the team scales

Provide ad-hoc operational support where needed

Qualification

CommunicatorReliable ExecutorProfessional GatekeeperHigh Emotional IntelligenceSocial Media SupportCanva GraphicsLight Video Editing

Required

Strong Communicator – Clear, professional written and verbal English; confident representing the founder across email, Slack, DMs, and external communication

High Emotional Intelligence – Thoughtful, empathetic, and able to adjust tone based on context

Faith-Aligned – Comfortable working in a Christian, mission-driven environment

Reliable Executor – Tracks deadlines, action items, and commitments without reminders

Professional Gatekeeper – Calm, trustworthy presence handling sensitive communication