Oregon State University · 6 hours ago
Office Specialist 1
Corvallis, OR
Part-time
Hybrid
Entry Level
$18.06/hr - $24.99/hr
1+ years expOregon State University is a dynamic community of dreamers, doers, problem-solvers, and change-makers. The Office Specialist 1 position will provide assistance and support related to training events for the School Integrated Pest Management Program, including office support, record processing, bookkeeping, and customer service duties.
EducationNon ProfitUniversities
Responsibilities
Responsible for duplication of flash drives, print training materials, assemble training packets, print Certificates of Completion, create sign-in sheets and name tags
Reserve training locations and act as liaison to ensure appropriate equipment, rooms, and seating are available
Arrange for catering at training events
Contact prior participants via phone calls and emails to remind them of registration deadlines
Apply for continuing education credits with the Oregon Department of Agriculture, and others as appropriate, for participants
Assist with on-site logistics at two to five large training events each year
Provide excellent and empathetic customer service while engaging in the clerical and administrative support duties for internal and external customers. This includes, receiving and routing incoming calls and inquiries from public and OSU employees as necessary, sorting and distributing incoming mail and faxes, posting notices, and creating signage as needed or directed, while engaging in culturally appropriate and inclusive communication
Maintain Salesforce Customer Relationship Management System, make changes to clientele data (such as payment status, contact information, registration/attendance status, organization name) as needed
Track training registration changes
Transcribe/tabulate training evaluations
Receive checks from the Program Leader, track payments and deliver these payments to Financial Strategic Services ( FSS )
Mail invoices to attendees, receive invoices from contracted trainers and vendors, and deliver invoices to FSS
Responsible for set up of caterers as vendors with FSS
Responds to inquires via telephone and email about training events or directs inquires as necessary
Provides information to general public and institutions about available services
Other duties as assigned
Qualification
Required
Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience
Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience
Demonstrated ability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months
Preferred
Proficiency in the use of Microsoft PowerPoint, Excel, and Word or comparable software programs
Demonstrated ability to communicate effectively orally and in writing
Demonstrated ability to work independently and cooperatively within a team; maintain schedules and meet deadlines
Excellent attention to detail
Experience in planning/organizing events
Experience in education or outreach programs
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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