Grant Supplies · 8 hours ago
Accounts Receivable/Administrative Assistant
Long Island City, NY
Full-time
Onsite
Entry Level
$18/hr - $18/hr
1+ years expGrant Supplies is seeking an Accounts Receivable / Administrative Assistant to support daily business operations with a focus on managing accounts receivable functions. The role involves generating invoices, monitoring customer accounts, and providing administrative support to ensure smooth office operations.
CommercialSupply Chain ManagementWholesale
Responsibilities
Generate, review, and distribute customer invoices in a timely and accurate manner
Monitor customer accounts for payment status, past-due balances, and credit limits
Process and apply customer payments (checks, ACH, credit card) to the correct accounts
Perform daily AR reconciliation and assist with month-end closing procedures
Follow up on outstanding invoices and conduct collections activities professionally
Prepare AR aging reports and provide weekly updates to management
Resolve billing discrepancies by coordinating with sales, operations, and customers
Maintain accurate and organized AR documentation and audit-ready records
Assist with setting up new customer accounts, including credit applications and tax documentation
Answer and direct incoming calls; provide customer assistance as needed
Maintain organized filing systems—digital and physical—for financial and administrative documents
Support office operations such as supply ordering, mail distribution, and scheduling
Assist management with document preparation, data entry, and general clerical tasks
Help coordinate internal communication and ensure smooth office workflow
Qualification
Required
1+ years of experience in Accounts Receivable or similar accounting support role
Strong understanding of invoicing, payment posting, and collections best practices
Excellent written and verbal communication skills
High level of accuracy, attention to detail, and ability to prioritize tasks
Ability to handle confidential information with professionalism
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Referral program
Vision insurance
Company
Grant Supplies
Grant Supplies is a distributor of electrical and plumbing supplies.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase