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Pierce Atwood LLP · 5 hours ago

Legal Administrative Assistant – Business Practice Group

Portland, ME

Full-time

Onsite

Mid Level

3+ years exp

Pierce Atwood is seeking a proactive, detail-oriented legal administrative assistant to support their Business Practice Group in Portland, Maine. In this role, you'll be an essential part of the legal team, ensuring deadlines are met and assisting attorneys and clients with various tasks.

Intellectual PropertyLegalReal Estate

Responsibilities

Proof and polish documents to make sure they’re error-free and ready to go

Help manage timelines and keep track of important transactional documents

Finalize and send documents to clients, attorneys, and internal teams

Prepare closing binders and help wrap up deals

Answer and route calls, and assist when attorneys are unavailable

Handle mail—scanning, sorting, distributing, and filing throughout the day

Edit and draft correspondence and legal documents

Set up meetings and coordinate schedules for attorneys and clients

Assist with planning travel, seminars, and events

Keep track of attorneys’ continuing education requirements

Maintain calendars and remind attorneys about upcoming commitments

Review and finalize client billing

Help with conflict checks for new clients

Organize and manage both paper and electronic files

Handle other admin tasks, such as expense reports and matter reports

Qualification

Microsoft WordExcelOutlookPowerPointAdministrative experienceOrganizational skillsCommunication skillsDiscretionProfessionalismTeam-oriented mindsetProblem-solving abilities

Required

3–5 years of administrative experience (law firm experience a plus)

Strong organizational skills and attention to detail

A positive, can-do attitude and team-oriented mindset

Excellent communication and people skills—you enjoy working with others

Solid problem-solving abilities and the foresight to anticipate needs

Strong technical skills—Microsoft Word (intermediate to advanced), Excel, Outlook, PowerPoint, and general database experience

Discretion and professionalism—you know how to handle confidential info

Preferred

Bachelor's degree preferred

Company

Pierce Atwood LLP

Pierce Atwood LLP, a highly-regarded, full-service law firm based in New England, has 150 attorneys who serve regional, national, and international clients from offices in Portland and Augusta, Maine; Portsmouth and Concord, New Hampshire; Boston, Massachusetts; Providence, Rhode Island; and Washington, DC.

Founded in 1891

New England, North Dakota, USA

201-500 employees