Town of Little Elm · 4 days ago
Purchasing Manager
Little Elm, TX
Full-time
Onsite
Mid, Senior Level
5+ years expThe Town of Little Elm is seeking a Purchasing Manager to provide purchasing support and customer service to Town employees. The role involves overseeing procurement processes, ensuring compliance with purchasing policies, and managing the Purchasing and Accounts Payable staff.
GovernmentOffice AdministrationProperty DevelopmentProperty Management
Responsibilities
Provide exceptional level of customer service and help navigate Town employees through the purchasing process and review all Town requisitions and purchase orders to insure purchasing is in compliance with federal, state and local purchasing policies, guidelines, laws and regulations; reviews all purchases going to Town Council for approval and makes recommendations to the Finance Director regarding budgetary and legal requirements
Makes recommendations and assures compliance with Town-wide purchasing standards for common supplies and equipment
Assists with the determination of method of procurement such as direct purchase or bid, or request for proposals; works with departments to create specifications, bidding documents and requirements to vendors
Assists with evaluation of cooperative purchasing agreements for products and services
Prepares and/or reviews bid specifications, request for proposals, and request for qualifications based upon needs of requesting departments
Review all Town contracts and agreements for procurement purposes
Makes recommendations and assures compliance with Town-wide purchasing standards for common supplies and equipment
Maintains and recommends updates as may be required to the Town’s Purchasing Policies and Procedures
Provides customer support on purchasing issues by communicating with internal and external customers, resolving purchasing issues, gathering product and service data from vendors, analyzing gathered data and disseminating to Town departments
Serves as purchasing website specialist to post bids, bid results, annual contracts and proposal requests
Maintains current knowledge of local, state and federal laws regarding purchasing and procurement
Supervises the accounts payable/cash disbursement process and the associated staff members ensuring sound financial controls and accuracy of the financial process is maintained
Reconciles on a monthly basis the Town’s Purchase Card Statements to purchases made by card holders which will involve budgetary coding and updating expenses to the General Ledger
May assist with technical accounting and budgetary work of the department
Coordinates with Town senior management, department and divisional management and appropriate staff to develop, implement, maintain, and train on professional, ethical, efficient, and effective buying practices
Oversee and manages the Purchasing & Accounts Payable staff
Coordinates with the division and department management to develop recommendations and strategies for the Town’s procurement processes, including but not limited to the following: specific, special, emergency, and annual supply agreements for goods and services, professional services agreements, construction services agreements, requests for proposals, requests for qualifications, purchase, easement, and right-of-way agreements, and purchasing card (p-card) system
Other duties as assigned
Qualification
Required
Bachelor's Degree from an accredited college or university preferred
five years of progressively responsible procurement experience, contract management, preparation, or compliance in the public or private sector
knowledge/training or experience as a buyer
knowledge of excel
working knowledge of state and local procurement laws
e-procurement experience
general public purchasing experience
Must be bondable
Ability to read, write, and speak English fluently
Ability to respond to common inquiries or complaints from customers both internal and external
Ability to interpret and understand complex purchasing statutes, policies and procedures from all levels of government
Ability to provide outstanding customer service
Ability to establish and maintain good relationships with department heads, supervisors and other personnel
Ability to establish and meet deadlines
Self-motivated and organized
Demonstrate a willingness to perform duties in a team environment
Knowledge and skill in the use of a computer and the internet
Skills coordinating and managing multiple projects and/or assignments
Ability to interpret a variety of instructions furnished by management in written, oral, diagram, or schedule form
Ability to make decisions and recommendations timely and present results effectively
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job
Preferred
Certified Professional Public Buyer (CPPB) or other professional procurement certification is preferable
Company
Town of Little Elm
Town of Little Elm is a government administrative office for the active community for residents and visitors of all ages.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Hugene Purdy
CEO Empowered 4 Purpose Nonprofit
Shea Rodgers
Chief Information Officer
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