White Bear Lake Area Schools, ISD #624 ยท 4 days ago
Administrative Assistant/Bookkeeper- Principal
St Paul, MN
Full-time
Onsite
Mid LevelWhite Bear Lake Area Schools is seeking an Administrative Assistant/Bookkeeper to provide exceptional administrative support to the Principal while managing the school's bookkeeping tasks. Responsibilities include maintaining records, coordinating documents, providing customer service, and performing bookkeeping duties.
Education Management
Responsibilities
Maintain system and student records, including confidential and public data
Coordinate and prepare documents, including correspondence, charts, memorandums, and minutes
Assist with special student events (registration, open houses, conferences, etc.)
Monitor and report staff absences, prepare sub or new staff requests
Assist substitute employees with daily check-in and orientation
Provide customer service to students, staff, parents, visitors, and the general public
Perform other duties as assigned
Process and code invoices, check requests, timesheets, and mileage reports
Process requisitions and generate purchase orders
Manage the collection, counting, and depositing of cash and checks
Maintain petty cash accounts and reports
Work with vendors and manage local account activity
Collect and record student participation fees, activity fees, and fines
Assist with event preparation by providing financial support
Track ordered and received items for administration, staff, and coaches
Issue emergency checks as needed
Assist with year-end financial closing
Create and maintain spreadsheets and databases of student fees and fines
Address financial inquiries from various stakeholders
Qualification
Required
Associate's/Technical degree and considerable experience working as an administrative assistant, or an equivalent combination of education and experience in administration and bookkeeping
Thorough knowledge of standard office procedures, practices, and equipment
General knowledge of school system routines, procedures, and policies
Proficiency in business English, spelling, and arithmetic
Strong skills in oral and written communication
Expertise in using personal computers and related software packages (including Google Suite)
Ability to perform bookkeeping tasks and maintain accurate financial records
Ability to organize and prioritize multiple tasks independently
Ability to type accurately and efficiently
Excellent customer service skills
Ability to build and maintain positive working relationships with diverse groups of people
Physical requirements: occasional exertion of up to 10 pounds of force, regular sitting, speaking, and hearing, frequent use of hands and fingers, occasional standing, walking, stooping, reaching, pushing/pulling, and lifting, standard vision and hearing required, ability to work in a moderately noisy environment
Preferred
Demonstrated experience working with Google Suite
Company
White Bear Lake Area Schools, ISD #624
The White Bear Lake Area School District serves all or parts of Birchwood, Gem Lake, Hugo, Lino Lakes, Little Canada, Maplewood, North Oaks, Vadnais Heights, White Bear Lake and White Bear Township, with four Early Childhood program locations (birth-K), nine elementary schools (K-5), two middle schools (6-8), a two-campus high school (9-12), an Area Learning Center and a Transition Education Center.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase