Northeast Georgia Health System · 1 day ago
Secretary III - Case Management
Gainesville, GA
Full-time
Onsite
Senior Level
5+ years expNortheast Georgia Health System is rooted in a foundation of improving the health of our communities. The Secretary III - Case Management will provide personal secretarial services and administrative assistance, exercising initiative and sound judgment to support the Executive Directors.
AssociationCommunitiesFitnessHealth Care
Responsibilities
Manages calendar with proficient use of automated calendar management tools (i.e. GroupWise, BlackBerry, etc.). (i.e. maintains an extremely high appointment volume and ever-changing calendar. Uses initiative and independent judgment on meeting times). Coordinates and organizes internal and/or external meetings, events, conferences, activities and functions. Sets up rooms and equipment when required. Coordinates travel arrangements, including airline, hotel and car rental. Takes initiative to reschedule standing and/or requested meetings to resolve conflicts in scheduling. Plans and prepares information needed for VP in preparation of upcoming meetings
Composes, edits, and/or proofreads all correspondence, reports, forms, and other documentation as required, ensuring documents are professional in appearance, and any errors in spelling, composition, grammar, or formatting are detected and corrected prior to distribution. Prepares data for projects and programs. Keeps appropriate parties informed of project status, goals, and objectives. Prepares handouts and takes minutes at meetings when necessary. Performs follow-up clerical procedures between meetings and groups
Proactively works to investigate and get resolution to issues and concerns with customers, employees, vendors and other contacts. Redirects as necessary and/or escalate issues as appropriate of importance. Answers telephones, screens and routes calls to appropriate area, takes and distributes messages, and returns phone calls as appropriate, and manage email communication. Receive and distribute mail according. Screens, prioritizes and routes incoming documents, and exercises discretion when handling sensitive and confidential material. Maintain an up-to-date accurate, organized corporate filing system. Provides back up support for the front desk and assists other office/support staff as requested
Qualification
Required
High School Diploma or GED
Five (5) years secretarial experience
Excellent written skills to compose routine letters, edit and proof business correspondence and reports
Proficiency in Microsoft Office suite, basic Excel, PowerPoint, Word, and basic office equipment and machinery
Excellent interpersonal skills and ability to motivate and influence others with diplomacy and tact in a diverse environment
Exercise good judgment and problem solving ability
Ability to take initiative, work independently, multi task, and prioritize, with little or no supervision
Requires an in depth understanding of all company operations policies and procedures
Ability to handle confidential information with discretion and have strong work ethic
Must be able regularly assume a broad variety of moderately complex administrative details, having moderate impact on costs
Demonstrates initiative; must be able to anticipate needs and flex accordingly
Preferred
Associates Degree with two (2) years secretarial experience or equivalent combination of education and experience
Healthcare experience
Company
Northeast Georgia Health System
Northeast Georgia Health System prides itself on core values, which help us achieve our mission of improving the health of our community.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
C
Carol Burrell
President and CEO
Recent News
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2025-12-11
2025-08-21
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