Diverse Lynx · 2 hours ago
Executive Administration
New York, NY
Contract
Onsite
Mid Level
$30/hr - $35/hr
3+ years expDiverse Lynx is seeking an Executive Administration professional to manage day-to-day reception and administrative operations. The role involves overseeing front office functions, ensuring compliance with internal processes, and supporting facility management.
Information Technology & Services
Hiring Manager
Atul Dahima
Responsibilities
Welcome and manage clients, guests, and visitors at the front desk with professionalism and adherence to organizational protocols
Coordinate end-to-end arrangements for client visits, including local travel, transportation, accommodation, banquets, and other requirements in consultation with the Corporate Administration Office
Handle incoming and outgoing courier operations (FedEx, UPS, DHL, and others), including creation of shipping labels and tracking
Perform mail collection, sorting, and distribution across the location
Maintain conference room reservations; ensure meeting rooms are clean, prepared, and AV-ready
Manage pantry, copier, and general office supplies; ensure timely replenishment by tracking inventory and placing orders
Maintain updated seat occupancy data and support seating coordination efforts
Assist in organizing in-house and external events as required by site leadership, ensuring alignment with organizational policies and guidelines
Support billing-related activities and perform additional administrative responsibilities assigned by the Supervisor
Manage all aspects of facility operations including Security, Housekeeping, Material Movement, Inventory Management, Front Office activities, and Compliance Management
Ensure timely readiness of all common areas and operational spaces
Oversee cleanliness and maintenance of office equipment; liaise with building management for facility-related issues
Monitor and support physical security functions including CCTV coverage and Access Control System (ACS) operations
Conduct basic analysis of CCTV and security system data, manage access provisioning and revocation, reconcile access logs, and generate required reports
Ensure compliance with organizational information security and physical security policies
Ensure constant audit readiness of the site by complying with all organizational policies, guidelines, and statutory requirements
Participate in audit preparation activities, collation of artifacts, and interaction with audit teams as required
Review and ensure timely submission of all recurring administrative reports, including: Daily Administration Report, Monthly Administration Report, Preventive Planned Maintenance (PPM) Reports, Seat Occupancy Reports, CCTV Drill Reports
Ensure that key site documents such as OPD, OLA, RR, TGL, and others are updated, reviewed, and maintained as per required timelines
Maintain all administrative documentation in compliance with organizational processes, quality standards, and governance requirements
Be physically present onsite on all working days to ensure seamless administrative operations
Perform additional administrative tasks or site-specific support activities as required by the Admin Head or Location Administration Manager
Qualification
Required
3-5 years of experience
Associate degree
Be physically present onsite on all working days to ensure seamless administrative operations
Company
Diverse Lynx
Diverse Lynx is a WBENC- and NMSDC-certified partner, helping organizations turn diversity goals into measurable impact through staffing and contingent workforce solutions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sujata Varma
CEO
Recent News
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