IFG - International Financial Group · 14 hours ago
Event Coordinator
San Francisco Bay Area
Contract
Onsite
Senior Level
$32/hr - $36/hr
5+ years expIFG - International Financial Group is seeking a dynamic and organized Event Coordinator to join their onsite team in San Francisco. The role involves managing various onsite events, ensuring a seamless experience for attendees, and collaborating with internal teams and vendors to execute event logistics successfully.
Hiring Manager
Harshiv Mistry
Responsibilities
Event coordination and operations
Collaborate with internal teams to understand event requirements and objectives
Plan, coordinate, and execute onsite events, ensuring a seamless and positive experience for attendees
Work closely with our Workplace Manager, Security teams, IT/AV teams, and Coordinators for successful execution - demonstrate excellent communication skills both written and verbal
Act as the facilities host during events, welcoming guests and ensuring they have a positive and comfortable experience
Oversee the setup and breakdown of event spaces, coordinating with relevant teams for logistics and follow-ups
Assist in vetting, responding, scheduling, and coordinating event-related spaces and activities
Provide administrative support for pre-event planning and post-event wrap up
Be available after hours as needed for events, demonstrating flexibility and commitment to event success. Ensure onsite presence during evening and (possible weekend) events to address any logistical needs
Collaborate with vendors and suppliers to secure necessary resources for events (i.e., furniture, catering, supplies, etc.). Manage vendor relationships, ensuring timely delivery and high-quality services
Maintain clear communication with internal teams, vendors, and stakeholders throughout the event planning process. Collaborate with cross-functional teams to ensure all event aspects are well-coordinated
Anticipate and address any issues or challenges that may arise during events, demonstrating quick and affecting problem-solving skills
Exercise excellent judgement in making onsite event decisions as needed and demonstrating effective escalation
Qualification
Required
5+ years of relevant experience in events coordination and/or office management
Experience managing event organizers, service providers, and facilities vendors
Proven ability to work effectively with others – coordinators, security teams, visitors, leadership team members, Executive Assistants, etc
Strong customer service orientation with excellent written and verbal communication skills
Ability to balance multiple priorities, shift between tasks, and remain calm and responsive in a dynamic environment
Proven ability to exercise good judgement and make the right calls as needed
Working knowledge of events/crowd safety and standards
Preferred
Passion for building welcoming, community‑oriented workplace environments
Collaborative mindset with the ability to work effectively across teams and functions
Company
IFG - International Financial Group
IFG is a global professional services firm providing customized human capital solutions on a managed, outsourced, project, project-to-hire, contingent and retained full-time search basis.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Joe T.
Managing Partner
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